RULES & REGULATIONS
Vendor and its employees, personnel and agents, agree to abide by all instructions, information and Rules and Regulations of the Lost Lands Festival.
Lost Lands Festival shall have sole discretion in the interpretation and enforcement of all Rules and Regulations contained herein and has the power to make such amendments thereto, and such further Rules and Regulations as it shall consider necessary for the proper conduct and success of the Event.
Lost Lands Festival reserves the right to decline, prohibit or expel any Vendor which, in their sole judgment, is out of keeping with the character of the Event, including but not limited to persons, display materials, printed matter, product or conduct.
Lost Lands Festival reserves the right to determine, in their sole discretion, the eligibility of all Booth Space applicants and individual products to be exhibited.
LL and Local Law Enforcement reserve the right to conduct security searches of you and your belongings at the festival. Any items that may be used in an illegal or offensive manner will be confiscated.
Assignment of Booth Space shall be made by Lost Lands Festival in their sole discretion.
Location preference will be considered upon final placement.
Acceptance of an applicant does not imply endorsement of Vendor's products or services, nor does rejection imply lack of merit of the same.
Lost Lands Festival reserves the right, in their sole discretion, to alter the exhibit hours or floor plan arrangements in any manner.
Vendor shall not affix, attach, display, or distribute any magazines, books, pamphlets, promotional materials, handbills, flyers, posters, banners, signs, scrims, or any other similar materials, etc., without the prior express written consent of Lost Lands Festival which shall be given or withheld at Lost Lands Festival’s sole and absolute discretion.
Vendor shall not affix, attach, display, or distribute any stickers, labels, decals, and adhesive signage of any kind whatsoever. Vendor hereby agrees that any stickers, labels, decals, and adhesive signage of any kind found from Vendor before, during, and after the Event will constitute a breach of this Lease.
Vendor shall not possess or operate any public-address systems, audio equipment, speakers, amplifiers, and microphones that enable a broadcast to be audible beyond the limits of the Booth Space.
Vendor shall participate in the serveware inventory program and purchase serveware products from Lost Lands Festival distributor. The serveware inventory program guidelines will be provided to Vendor prior to the Event and will outline product options and pricing.
Vendor shall participate in Lost Lands Festival sustainability program. The sustainability program guidelines will be provided to Vendor prior to the Event and will outline the on-site requirements.
Vendor shall use the Lost Lands Festival approved POS system for the Event. The POS system guidelines will be provided to the Vendor prior to the Event and will outline how to use the POS system. Vendor shall setup an Event specific account with the approved POS system that will be used exclusively for transactions made during the Event.
Vendor shall only sell pre-approved menu items. Any exceptions must be pre-approved by the Lost Lands Festival Food Manager in writing.
Vendor shall accept all credit cards, including American Express, for all food and beverage transactions at the Event, with no additional fees passed on to the customer including transaction fees and/or other service fees.
Vendor shall not distribute or deliver, either by sale or by any other method, any beverage whatsoever without the prior express written consent of Lost Lands Festival, which shall be given or withheld at Lost Lands Festival’s sole and absolute discretion and described in the Exhibition. All beverages approved by Lost Lands Festival must be served and distributed in Lost Lands Festival approved serveware.
If written consent is given, then Vendor shall purchase packaged beverages from Lost Lands Festival and comply with unified beverage pricing structure as specified in the serveware inventory program guidelines.
Vendor shall only sell pre-approved menu items. Any exceptions must be pre-approved by the Lost Lands Festival Food Manager in writing
Vendor must comply with all Fire Department and Department of Health regulations.
Vendor shall not distribute or deliver, by sale or by any other method, alcohol, tobacco products, E-CIGS, vape and/or drugs, including but not limited to over-the-counter medications, supplements/vitamins, or any other similar or dissimilar products whatsoever.
Vendor shall not distribute or deliver, either by sale or by any other method, any bottle, can or any product that could be implemented as a missile or projectile, or could create a hazard to the safety of any person or persons at the Venue before, during, or after the Event whatsoever.
Vendor shall not possess or operate individual generators.
Vendor may possess and use pre-approved open-flame cooking equipment, electric broilers and/or other electric cooking equipment. Vendor may possess propane fuel to operate the cooking equipment. Any other variation of fuel and/or cooking equipment is prohibited unless otherwise approved by the Lost Lands Festival Food Manager in writing prior to Event. Anyone entering with unacceptable cooking equipment or variations thereof will be prohibited from entering the Venue.
Vendor shall not possess, distribute or deliver, by sale or any other method, any glass containers whatsoever.
All Vendor signage, banners, or display logos must be approved in advance by Lost Lands Festival.
Vendor shall not possess any animals, illegal drugs, weapons, and illegal contraband of any kind whatsoever.
Vendor shall not allow any minors into the Venue at any time before, during, and after the Event without being accompanied, attended, and supervised at all times by a parent or legal guardian in the minor’s immediate proximity. Event security and the police will be notified of any minors found to be unaccompanied, unattended, and unsupervised by a parent or legal guardian.
Vendor shall not possess or operate electric broilers or electric cooking equipment without the prior written consent of Lost Lands Festival, which shall be given or withheld at Lost Lands Festival sole and absolute discretion. Unless otherwise approved by Lost Lands Festival, all food Vendors must use compressed gas-fueled cooking equipment. Anyone entering with unacceptable cooking equipment or variations thereof will be prohibited from entering the Venue.
Vendor shall not operate, utilize, place or park any vehicle, display unit or storage unit (collectively and individually referred to hereinafter as a "Vehicle") in any area of the Event except the area specifically designated for the Booth Area. No Vehicles, other than those Vehicles designated by Lost Lands shall be permitted in the area specifically designated for the Exhibition two (2) hours before doors on opening day. During show days, Vehicle movement only permitted during Vendor restock hours, and with a festival-provided restock pass. After the Event, all Vendors must be cleared of the site by September 23, 2024 at 6:00pm. Any Vehicle found to be in non-compliance shall be towed or otherwise removed from the Venue. Vendor shall be solely responsible for any towing, storage, and other charges associated and resulting from Vehicle removal.
Vendors shall not operate, utilize, or possess any motorized vehicles including, but not limited to all-terrain vehicles, golf carts, mopeds, dirt bikes, go carts, mules, and any other similar vehicle (collectively and individually referred to hereinafter as an "ATV"). All ATVs shall be confiscated by Lost Lands Festival or removed from the Venue. Vendor shall be solely responsible for any towing, storage, and other charges associated and resulting from ATV removal.
Vendor shall be bound by and comply with, at Vendor's own cost and expense, all applicable national, state, city municipal law codes and governmental regulations or other authority having jurisdiction over the Exhibition, the Venue or the Event, together with rules and regulations of the owners and/or operators of the Venue in which the Event is being held. Vendors shall be bound by and comply with, at Vendor's sole cost and expense, all applicable copyright and trademark laws and regulations that may affect Vendor's use and occupancy of the Booth Space.
Campground Vendors will load in on September 16-18, 2024 between 9:00am - 6:00pm and shall be completely set up and ready for operation on September 18, 2024 at 8:00am. Venue Vendors will load in on September 18-20, 2024 between 9:00am - 6:00pm, depending on assigned booth location in venue, and shall be completely set up and ready for operation on September 19, 2024 at 5:00pm.
Venue Exhibitions shall be fully operational during all Event hours. Campground Exhibitions shall be fully operational twenty-four (24) hours per day, unless otherwise approved by the Lost Lands Festival Food Manager. Failure by Vendor to occupy the designated Booth Space by the beginning of the Event for any reason shall constitute a forfeiture of the Booth Space.
Booth closures during Event must be pre-approved by Lost Lands Festival Representative.
Vendor shall not remove or break down their Booth Space or otherwise discontinue or interrupt the Exhibition until September 23, 2024 at 2:00am in Venue and 10:00am in Campground.
If operating a food truck, Vendor may not move food truck once placed, from the time of placement until September 23, 2024 at 10:00am, unless otherwise pre-approved by Lost Lands Festival in writing.
Lost Lands Festival is not responsible for payment or fulfillment of any product or services ordered or purchased by Vendor.
Lost Lands Festival will not accept deliveries at the site for any reason unless otherwise agreed to in writing by Lost Lands Festival Representative prior to the delivery. Vendor agrees to comply with Lost Lands Festival shipping guidelines and understands that all shipments are at Vendor's own cost and risk. Festival shipping information will be provided prior to Event. Vendor is responsible for picking up all deliveries.
Vehicle operation, travel and movement is prohibited in the concert area of the Venue once the gates open to the public and will be enforced until Lost Lands Festival deems it safe after each day’s events have concluded.
Vendor shall not contract with any other festival that is geographically closer than two hundred (200) miles of the Event location within a timeframe of thirty (30) days before and fifteen (15) days after the Events. Exceptions to the radius exclusion may be granted by Lost Lands Festival in sole and absolute discretion.
Vendor shall have insurance coverage for all days on-site at the Event. The insurance requirement sheet will be provided to Vendor prior to the Event and will outline type of policies and limits required.
Upon submission of Booth Fee, Vendor agrees to provide a list of any and all employees, personnel and agents that will be involved in the Exhibition. Lost Lands Festival reserves the right, at its sole and absolute discretion, with or without cause, to prohibit entry to, and remove from the Event any and all of Vendors employees, personnel and agents for any reason whatsoever.
Vendor cancelations must be received in writing by the Lost Lands Festival Representative. Vendor may cancel this Agreement (31) thirty-one days or more prior to load in for full Booth Fee refund. If Vendor cancels between (30) thirty and (15) fifteen days before load in, Vendor will be refunded (50 %) fifty percent of Booth Fee. Booth Fees are non-refundable and non-transferable (14) fourteen days or less prior to load in. Load in is scheduled to begin on September 16, 2024.