Electric Forest is now accepting applications for Food Vendors. In order to be considered as a Food Vendor you must complete this entire application.
 
Electric Forest is a music, camping, and art festival held in Rothbury, Michigan from THURSDAY, Jun 19, 2025 – SUNDAY, Jun 22, 2025. Please visit ElectricForest.com for complete information.

If you have multiple concepts/menus or would like multiple locations, you will need to fill out a separate application for each location/concept/menu.

Here is some additional information about the Electric Forest Food Vendor Program in order to help you better understand how to apply.

 

IMPORTANT NOTES OF 2025:

• Load in days are only MONDAY, June 16 & TUESDAY, June 17, 2025 (NO load-in on WEDNESDAY)
• Applications don't roll over from one year to the next, so even if you were a vendor in 2024, please make sure to fill out an application for every location you want this year (we need a separate application for each location).

ACCEPTANCE:

All vendors - new and returning -  The attention you give to the application matters.

The sooner you fill out this application, the greater your chances of acceptance are. Acceptance emails will be sent as applications are vetted and spaces are filled. You can expect to start seeing corresepondence will start in March and go through May.

All correspondence will happen via emails from foodvending@electricforestfestival.com

Accepted Vendors will be posted online. Due to the overwhelming amount of applicants, we are not able to provide individual updates as to whether or not a vendor is accepted. 
 
BOOTH FEES:
Electric Forest will take a commission on gross sales (less sales tax). Calculation of this commission % is based on the booth type, booth location, and the pre-approved menu, as well as food and beverage preparation and presentation.
All food vendors must utilize operational infrastructure installed by Electric Forest, including: sales tent, facade, signage, point of sale, and power. The costs for these items is passed onto the vendor and must be paid within the terms outlined within the Vendor Agreement. 

Estimated costs for each item are listed below in application. 

RULES & REGULATIONS:
Vendors must comply with all Electric Forest Rules & Regulations, including the serveware inventory program, sustainability initiatives, and POS system compliance.
 
Electric Forest's serviceware + inventory program requires that all food vendors purchase all their plates, boats, napkins, cups, straws, etc. from our 3rd party compostable ware provider. No outside serviceware is permitted for use at the festival.
 
Accepted Vendors are responsible for paying all sales taxes, obtaining a temporary food license from the local health department, and complying with all requirements for a temporary food establishment. Details regarding sales tax and food license requirements will be provided upon acceptance.
 
INSURANCE:
All Vendors are required to have an insurance policy to participate in Electric Forest. Specific insurance requirements and submission instructions will be emailed to accepted Vendors. Accepted vendors are required to submit Certificate of Insurance upon acceptence. 
 

PLEASE NOTE:
GA Campground (Main Street) will be opening on Tuesday, June 17 to a limited crowd.  All other campground vendors must be open for business by 8 AM on Wednesday, June 18.
 
Due to new layouts there are very minimal food truck spaces available. All food trucks applying that can also operate as a booth are encouraged to apply as booth. 

 

Basic Information:

All items marked with * are required to submit on the form.

MENU INFORMATION:

Please enter the menu items, prices and desription that you wish to sell at this booth.

Imagine you're looking at your menu board. 

• Please enter 1 menu item at a time
• Select + Add Next Menu Item for a new line item after each item
• Add sides & upcharge items at this time as well
• Be short and concise with your description, uncomplicated menu is preferable
• You have 15 line items max (including sides/upcharges/handmade drinks)
• Vendors with healthy options and diet friendly options will receive special consideration.

Final menu items and prices are subject to festival approval.

BOOTH DETAILS:

This next section is asking you:

• What type/size booth you're applying for
• Your booth footprint & operational needs
• Remember, if you are looking to apply for another booth/concept, you'll need to fill out and application for each space & concept

SUPPORT VEHICLE DETAILS:

This section is asking you about:

• Details about your onsite support vehicle(s)
  • 10' of frontage = 1 stationary support vehicle
  • 20' of frontage = 2 stationary support vehicle
  • (In some circumstances, vehicles may not be able to live directly behind your booth)
• Select +ADD A SUPPORT VEHICLE  if you need to add a second
• Vendors will be given (1) restocking vehicle pass for ability to enter/leave site & restock their booth, during set restocking hours

TOTAL ELECTRICAL NEEDS:

• This should be your total needs
• Consider:
  • All of your electrical needs
    • Power within your booth
    • Support vehicles (refrigeration)
    • Additional electrical needs

PROPANE NEEDS / COOKING:

• Propane requirements
• Cooking supplies/styles/spacial needs

SIGNAGE REQUEST:

For every 10' of frontage, you'll have 1 banner, for example:

 

(LARGE FONT)    DONNA'S FAMOUS BURGERS & FRIES              

 (SMALL FONT)                ANGUS BEEF | VEGGIE BURGER | LOADED FRIES      

 

Please use the space below to indicate what you would like your banner to say (please note that Electric Forest will determine all signage copy and likely will not review this copy with vendors before print and install) :

STAFF WRISTBANDS & STAFF CAMPING:

Keep in mind:

• When considering staffing:
  • You will be required to have (2) POS for every 10' of frontage
  • Guest Camping locations are open 24/7 (Main Street, Good Life)
• For every 10' frontage, average staffing is about 10
• We can only approve (1) vendor camping-vehicle-pass maximum for every (3) staff people (This vehicle can only park in staff-camping-lot)

EXPERIENCE & REFERENCES:

NON REFUNDABLE BOOTH FEE:

The festival charges a non-refundable fee that covers all or a % of infrastructure requested by the vendor. This includes sales tent, signage, point of sale, and power. Listed below are the estimates for each item:

• Tent:
  • $350-$1000 (dependent upon size selected)
• Signage:  
  • $300 (In Camping)
  • $350 (In Venue)
• Point of Sale:
  • $150/unit
• Power:
  • $8-$10/amp (this doubles for 220/volt) 

Acceptance + Paperwork + Payment Process:

In order to be considered as a vendor for Electric Forest 2025, you must complete

1) this application

2) the credit card authorization form once you accept your invitation to vend 

Once your completed application has been submitted the following steps will happen:

• The EF Food Manager will notify vendors when the acceptance list has gone out, acceptances will be notified by mid March 
• If accepted, vendors will have 7 days to accept or reject the acceptance invitation.
• Vendors who accept the invitation to participate in Electric Forest 2025 will be sent an electronic contract to sign and return.
• Upon signing the contract, the credit or debit card submitted with this application will be charged the operationals fees + processesing fees associated with the booth
• If you prefer to use a different credit card for the Non-Refundable Deposit, this will be addressed in your acceptence letter
• Your credit card information will be electronically stored with your online file and deleted after conclusion of event. 

All payments must be in US Dollars. Payments submitted in any foreign currency will not be accepted.

Vendor will be responsible for all processing fees incurred due to payments issued with insufficient funds.

Rules & Regulations: