ACCEPTANCE:
The attention you give to this application matters.
The sooner you fill out this application, the greater your chances of acceptance are. Acceptance emails will be sent as applications are vetted and spaces are filled. Corresepondence will start in February and go through May.
All correspondence will happen via emails from SIMB.food@gmail.com
Accepted Vendors will be posted online in a link sent to all applicants. Due to the overwhelming amount of applicants, we are not able to provide individual updates as to whether or not a vendor is accepted.
BOOTH FEES:
Sand in My Boots will take a commission on gross sales (less sales tax). Calculation of this commission % is based on the booth type, booth location, and the pre-approved menu, as well as food and beverage preparation and presentation.
All food vendors must utilize operational infrastructure installed by the festival, including: sales tent, facade, signage, point of sale, and power. The costs for these items is passed onto the vendor and must be paid within the terms outlined within the Vendor Agreement.
Estimated costs for each item are listed below in application.
note: vendors are required to operate 1 x POS for every 5' of frontage.
RULES & REGULATIONS:
Vendors must comply with all Sand in My Boots Rules & Regulations, including the serveware inventory program, sustainability initiatives, and POS system compliance. These details will be sent to accepted vendors.
Sand In My Boots serviceware + inventory program requires that all food vendors purchase all their plates, boats, napkins, cups, straws, etc. from our 3rd party compostable ware provider. No outside serviceware is permitted for use at the festival. Details will be distributed upon acceptance.
Accepted Vendors are responsible for paying all sales taxes, obtaining a temporary food license from the local health department, and complying with all requirements for a temporary food establishment. Details regarding sales tax and food license requirements will be provided upon acceptance.
INSURANCE:
All Vendors are required to have an insurance policy to participate in Sand in My Boots. Specific insurance requirements and submission instructions will be emailed to accepted Vendors. Accepted vendors are required to submit Certificate of Insurance upon acceptence.
Specific Operational Details:
Vendors are required to supply all necessary cooking equipment, fire extinguishers, tables, floor coverings, coolers, refrigeration units, and any items needed to obtain proper permits.
Please note:
* all cooking must happen under the service tent per Health Department
* there is no BOH space behind food service tents. Any BOH space must be left fully clear as a fire lane.
* propane tanks must be 10' (preferably 12') from the cooking elements they supply as well as 10' (preferably 12') from any other propane cooking elements. Consider this carefully when submitting your booth layout.
Each food vendor must provide a 3-bay dish and a hand wash sink with hot/cold running water, along with a gray water pump. Vendors are also responsible for placing ground cover within their booth or cooking area to absorb any grease.
Propane: All propane tanks must be kept at a minimum distance of 12 feet from any cooking equipment to ensure safety.
Open flame cooking, charcoal cooking and wood burning smokers are not permitted at this event.
Vendors must collect and bag any trash from within their booth space. Dumpsters will be provided for vendor trash disposal.
For a cohesive, professional appearance, the event organizers will produce banners and menu boards for all tents, and no additional items may be hung on the outside of the tent. Vendors must be ready to open 1 hour before gates each day of the event. Vendors must be fully open during the full duration of festival hours. Vendors will be charged a commission on average sales per hour for every hour they are not open.