Thank you for being part of SAND IN MY BOOTS 2025!

Please fill out the following form for your Departure transportation request. EACH PASSENGER MUST SUBMIT A REQUEST, AS EACH ENTRY IS FOR ONE SINGLE PASSENGER. You CANNOT submit one entry on behalf of multiple people, even if your travel itinerary is the same. 

INSTRUCTIONS & POLICIES

*****IF YOU ARE SUBMITTING THIS FORM AND DEPARTING WITHIN 72 HOURS FROM WHEN YOU ARE SUBMITTING YOU MUST CALL ‪STAFF TRANSPORTATION OFFICE FOR APPROVAL********

DATES    

General Staff Transportation will be available from SUNDAY, MAY 11 -  WEDNESDAY, MAY 21, 2025

•    DEADLINE TO SUBMIT YOUR DEPARTURE REQUEST IS TUES MAY 13 (though sooner is appreciated)

•    If you have changes to your itinerary, you can submit a change through this form until the deadline. 

•    If you have a request after the deadline, you will have to contact us directly via email & you may have to leave on a very early shuttle forTransportation to best accommodate your request.

LOCATIONS    

Staff Transportation will be available from Site & APPROVED Festival Lodging/Hotels (within an 8 mile radius) to the Pensacola International Airport (PNS)

•    While the Pensacola International Airport (PNS) is only  approx. 90 mins from site, please expect to depart approximately three and a half hours (3.5 Hours) prior to your flight’s schedule departure time as there may be different departure times & your shuttle may have multiple pickups along the way. 

•    Staff Transportation will NOT be provided to/from other other locations without prior approval.

 

GUIDELINES    

Please keep the following in mind:  

•    Do NOT share the Staff Transportation Link with staff unless you have been instructed to do so. Any Staff who request transportation that are not approved will not be accommodated.

•    Any changes to your submitted requests must be made FORTY-EIGHT (48) hours prior to your confirmed pick-up time including itinerary changes, address changes, additional baggage, etc.;  

•    Please schedule your departures out of PNS airport between 9:00AM – 12:00AM

•    For departures, please plan to leave at least three hours and 30 minutes (3.5 hours) prior to your flight; the transportation team will schedule your departure time.

•    If you are in jeopardy of a flight cancellation, call us ASAP.  We will do our best to accommodate your unexpected schedule changes.

•    Staff Transportation Drivers are on a tight schedule and cannot wait any longer than 5 minutes past your pickup time, so please be prompt. If you miss your shuttle, there are no guarantees that we will be able to accommodate another shuttle. 

•    If you are no longer needing festival transportation, please let us know prior to pickup. 'NO SHOWS' are unacceptable. 

•    Drivers are NOT permitted to make any additional stops. If you would like to request a stop, please email your request prior to your confirmed pick. We will do our best to accommodate reasonable requests. 

CONFIRMATIONS    

Staff Airport Transportation Confirmations will be sent out via email at least twenty four (24) hours prior to your scheduled pick-up. 

•    Confirmations will include specific pick up locations and instructions. 

•    Upon receiving your confirmation, please review your confirmation carefully and respond immediately with any changes, updates, or discrepancies. 

•    For urgent updates, please call the staff transportation number (number to be shared at a later date). 

DEPARTURE HOTEL PICK UPS    

The Staff Transportation Driver will be at the pickup location 5-10  minutes early and will need to leave precisely at your scheduled pick up time. Please make sure you are out front and ready to go at least 10 minutes prior to the departure time. 

•   If the Driver is not in the hotel loading area, lobby, or confirmed pick up location please call ASAP. 

•   Please confirm which shuttle you are supposed to be in as there may be multiple vans out front of the lobby, but they may have different destinations or multiple pickups. 

If you are approved for a pickup at a location not listed below, please expect the driver to arrive 5-10 minutes prior to your pickup time. Please be prompt as staff transportation drivers are on a tight schedule and cannot afford to wait more than 5 minutes past your scheduled pickup time. 

•   Should you miss your shuttle, there is no guarantee we can accommodate another shuttle. 

•   Please inform us if you no longer require transportation. NO SHOWS are unacceptable and may lead to you losing your eligibility for festival transportation. 

FORM & CONTACT    

All Staff Airport DEPARTURE Transportation Requests should be made through this Staff Airport DEPARTURE Form.

If you have any questions or concerns while filling out this form,  have changes to your itinerary, or need to submit a request after the form is closed please contact:

_____________________________________________________

 

Daniella Smith  |  SIMBstafftranspo@gmail.com

We hope to see you next year.  Safe Travels!