Electric Forest 2025 Staff Guide

And now… the time has finally come to talk load out! Please be sure to pass along to your staff and vendors.

PACKING SUPPLIES
1 - PACKING If you need pallets or additional black and yellows that were not advanced in HERD, please respond to this email. Everything that was advanced will be able to get picked up at Quartermaster. Pallets and pallet wrap will be available there, however pallets are limited so if you need new ones, please give a heads up. If you are unsure on how best to wrap your pallets, please ask and we’d be happy to help show you. Please notify Site Ops East radio channel when pallets are ready to be picked up at your compound.

2 - LABELING & QR CODES

• PICK UP QR Code stickers from at Quartermaster/Site Ops Red House (see Max), which you will add to each individual pallet that you want taken offsite/moved out of your area.
• PALLETIZING Please prepare your pallets and inventory that needs to be warehoused, making sure everything is wrapped, balanced, and contained with pallet wrap.
• PLACEMENT Place (1) one QR code sticker on each pallet, and use the form below to notify our team that your pallet is ready for inventory.

Warehouse Inventory Tracking

Please click "Ready for Pickup from EF" on the form, scan the QR code sticker on your pallet, note your department and any specific notes about the contents of the pallet (i.e. mirrors, lanterns, admin materials, art, etc.). The more detail/keywords you give us, the easier it will be to find your pallets next year.

STORAGE
If you have not already discussed a storage plan or have changes to your storage needs, please reach out asap so we can coordinate and make a plan.

SIGNAGE
PLEASE DO NOT PACK SIGNAGE INTO YOUR DEPT STORAGE. This makes inventory super challenging and we are trying to do a full recount of all festival owned signage this year. You can drop your signage at the White House garage with OSSO.

VEHICLE RENTAL RETURNS
If you are Returning a Rental car you must come to the White house to check the Vehicle out with Rachel Banks, stafftransportation@electricforestfestival.com, 904-466-9836.
Please schedule this in advance. We will vacuum, hose off, and fill your vehicle up with gas before you depart.

FUELING HOURS:
MON 6/16 to MON 6/23:
8am to 10am & 3pm to 5pm

TUE 6/24 to SUN 6/29:
9am to 10am & 4pm to 5pm

GOLF CARTS
Please check your golf carts back in with Motorpool. Please not leave them somewhere on site or in your compound.

RADIOS
Radio world will be open through FRI 6/27 at 7PM to drop off all gear. Please verify while you are on site that there is no additional gear still checked out to you or your team. We will be sending out notifications starting TUE 6/24 with gear that is still checked out so you have a chance to review and/or resolve on site.

Reminder, radios are not cheap… so please make sure you do your due diligence while you are still on site.

Radio: $1,600.00
Speaker Mic: $160.00
Battery: $100.00
Surv Kit: $110.00
Earpiece Only: $60.00
Charging Bank: $600.00
Double Muff Headset: $700.00

LODGING
Thank you so much and we hope you enjoyed your Electric Forest 2025 lodging.
Please refer to your original lodging confirmation email for your hotel, house, and/or RV checkout time and procedures. If you’re unsure of your checkout time, kindly check with the front desk or contact the lodging team.

Any changes to your checkout date must be approved by both your department head and the lodging team.

Feel free to reach out if you have any questions.

SHIPPING
Electric Forest Shipping & Receiving is not responsible for any returns. If you need to ship anything, please coordinate with your team to have return packages brought directly to the carrier by a runner or team member. However, if a package needs to be picked up from here, you must schedule a pick up and coordinate directly with Bob Vins. Please make sure there is someone on your team onsite overseeing this pick up.

OFFICES
1 - TABLES/CHAIRS - Please remove folding tables and chairs and pile outside of your office and/or storage unit (not leaning against the unit - piled near by). Please make sure offices/storage are empty with the exception of the refrigerators, white boards, tables, roller chairs, etc that came as a package for your office. These items can remain inside. To identify any office package items, you can see a blue QR code on the bottom.

2 - REFRIGERATORS - Please remove all food and beverages from refrigerators and wipe them out.

3 - SWEEP OUT - Please grab a broom from Quartermaster and sweep out your office and/or storage unit (so we don’t have to bill back any cleaning fees from the vendor).

4 - DAMAGES - If there is any damage to your office, please let me know asap so we can properly document.

5 - KEYS - Please lock your office and drop keys at Site Ops Red House.

6- MIFIS, IPADS, LAPTOPS - If you checked out a Mifi, iPad, or Laptop from Site Ops, please return it to the Site Ops Red House.

PIPE & DRAPE
Linens will need to be returned to Shipping and Receiving at the White House. All linens must be in a bag, labeled* with GAFF Tape stating the following:

COMPANY: NAME
SIZE: (6ft vs 8ft)
QTY: #

COOLERS
If you have coolers, please return to site ops yard and help our amazing water team out that kicked serious booty in this heat and helped our team stay hydrated.

LOAD IN

Site Lockdown
SAT 6/14: 11:59pm (midnight)

Main Street Load In (Food / Craft)
MON 6/16: Craft - 9am to 7pm
MON 6/16: Food - 10am to 6pm
TUE 6/17: Food - 10am to 6pm

Venue Load In (Food / Craft)
MON 6/16: Food - 10am to 6pm
TUE 6/17: Food - 10am to 6pm
WED 6/18: Craft - 9am to 7pm

CAR TOLLS / CAMPGROUNDS

North & South Car Toll / GA Campground Hours
TUES 6/17: Gates open at 7pm (Early Arrival); *Show Ready 5pm*
WED 6/18: Gates 24 Hours (Early Arrival Only)
THURS 6/19: Gates open at 12:01am (All Camping Entry)
* Open 24 Hours through SUN 6/22

Good Life Car Toll / Campground Hours
WED 6/18: Gates open at 8am; *Show Ready 6am*

FESTIVAL VENUE HOURS

THURS 6/19: 2pm – 4am *Show ready 12pm (noon)*
FRI 6/20: 2pm to 5am (Tripolee Venue Only Opens 11:30am for Yoga)
SAT 6/21: 2pm to 5am (Tripolee Venue Only Opens 12:30pm for Yoga)
SUN 6/22: 2pm to 4am (Tripolee Venue Only Opens 12:30pm for Yoga)

STAGES

Tripolee Stage
THURS 6/19: 2:30pm to 3:30am
FRI 6/20: 12:30pm to 4am (Yoga 12:30pm)
SAT 6/21: 12:30pm to 4am (Yoga 12:30pm)
SUN 6/22: 12:30pm to 2am (Yoga 12:30pm)

Ranch Arena Stage
THURS 6/19: 3pm to 1:30am
FRI 6/20: 5:30pm to 1:30am
SAT 6/21: 4:30pm to 4am
SUN 6/22: 5pm to 1:15am

Sherwood Court Stage
THURS 6/19: 5pm to 4am
FRI 6/20: 6pm to 3am
SAT 6/21: 5pm to 3am
SUN 6/22: 6pm to 3am

Observatory Stage
THURS 6/19: 3pm to 2:30am
FRI 6/20: 6pm to 4am
SAT 6/21: 5pm to 4am
SUN 6/22: 5pm to 2am

Grand Artique Stage
THURS 6/19: 3pm to 4am
FRI 6/20: TBD to 4am
SAT 6/21: TBD to 4am
SUN 6/22: 3pm to 1am

Carousel Club Stage
THURS 6/19: 6pm to 2am
FRI 6/20: 2pm to 3:30am
SAT 6/21: 3pm to 4am
SUN 6/22: 2pm to 1am

Dream Emporium
THURS 6/19: 2:30pm to 2:30am
FRI 6/20: 2:45pm to 2:30am
SAT 6/21: 2:45pm to 2:30am
SUN 6/22: 2:30pm to 2:30am

Forest Silent Disco
THURS 6/19: 8pm to 4am
FRI 6/20: 8pm to 4am
SAT 6/21: 8pm to 4am
SUN 6/22: 7pm to 2am

Good Life Live
WED 6/18: 10pm to 2am
THURS 6/19: 2am to 4am amplified, 4am to 6am Silent Disco (Friday Morning)
FRI 6/20: 2am to 4am amplified, 4am to 6am Silent Disco (Saturday Morning)
SAT 6/21: 2am to 4am amplified, 4am to 6am Silent Disco (Sunday Morning)

Main Street Silent Disco
WED 6/18: 2am to 7am (Thursday Morning)
THURS 6/19: 2am to 7am (Friday Morning)
FRI 6/20: 2am to 7am (Saturday Morning)
SAT 6/21: 2am to 7am (Sunday Morning)

Download the official festival app to view stage schedule in the "DOWNLOAD OFFICIAL ELECTRIC FOREST APP" section below. 

DIRECTIONS TO DOWNLOAD (iPhone):

1. Proceed to your safari mobile browser and type in herdevent.com/efstaffguide25 (*this will only work via a Safari browser*)

2. Click the icon shown below:

3. When the next prompt pops up, click on the option that says "Add to Home Screen":

4. Proceed to the apps on your phone's home screen and open the Staff Guide app by clicking the icon:

DIRECTIONS TO DOWNLOAD (ANDROID):

 1. Proceed to your Google Ghrome mobile browser and type in herdevent.com/efstaffguide25 (*this will only work via Google Chrome browser*) and click the icon below.

2. Click the Icon Shown:

3. Click "Add" to add it to your homescreen:

 

4. Click the "add automatically" and enjoy the EF25 Staff App!

 

 

The Patron ADA Accessibility Program will be managed by Accessibility Live. We are
dedicated to providing an inclusive and enjoyable experience for all attendees. We
recognize the importance of accessibility and are committed to ensuring that individuals with ambulatory, visual, hearing, and cognitive / developmental / neurological disabilities can fully participate in the festivities.

If you would like to help guests requiring ADA accommodations, please contact the Access Team via the ADA radio channel. If you have questions about the Access program, please email access@electricforestfestival.com

*NEVER ASK ABOUT WHAT TYPE OF DISABILITY SOMEONES HAS*

Assisting Guests with Disabilities

• Think-Then Speak
• Always speak directly to the person with a disability, not their friend(s)
• Making small talk is great
• Always ask before you help
• Never assume help is needed
• Use person-first language (person with a disability vs. disabled person)
• Be Sensitive About Physical Contact Some people rely on their arms for balance.
  Grabbing them could make them fall.
• Don't touch wheelchairs, scooters, or canes. People with disabilities
  consider their equipment part of their personal space

STAFF ADA ACCOMMODATIONS

If a member of your team will be requesting accommodations due to a disability, please reach out to your festival contact prior to the show.

AEG Festival Staff: Request for accessible accommodations must be submitted to the festival Human Resources representative at scapozzalo@aegpresents.com. All accessibility accommodation requests must be submitted to Human Resources (TBD) days prior to your arrival at the festival site. The festival will attempt to provide reasonable accommodations for accessibility requests. However, accommodation requests are subject to review and approval is not guaranteed. Accommodation request for festival provided housing is subject to the terms and conditions set forth by the property owner.

Pets and emotional support animals (ESAs) are not allowed onsite or in festival provided housing including in the festival campgrounds. Any violation of the pet policy may result in disciplinary action. Pets include all animals and are not limited to dogs. A policy exception may be made for AEG Festival employees who work at the festival site for a continuous period of 21 days or more. This policy exception is subject to approval from the Human Resources representative.

Service Animals are welcome. The festival grounds are considered an active
construction site so there may be areas where it may not be safe for animals. Service
animal handlers must exercise caution and follow all festival site safety rules. All service animal owners/handlers are required to complete and submit the service animal liability release form below.

Please review the following Festival Staff Animal Policy before proceeding to sign the Service Animal Liability Release.

Click here to view Employee Onsite Dog Policy

Click here to fill out the Voluntary Waiver and Release Agreement: Animal Festival Credentials

Festival Contractors and Vendors: The Electric Forest festival is committed to fostering an accessible workplace for all festival workers regardless of employer. Accessible accommodations may be necessary for individuals living with a qualifying disability which can include limitations of vision, speech, hearing, mobility, cognition and other disabilities that affect major life activities. All vendors and contractors should meet with their employees who request an accessible accommodation on the basis of a qualifying disability. In consultation with the employee, the contractor/vendor must determine 1) if the disability requires an accommodation, 2) what type of accommodation needed for the worker to perform their job duties, 3) if the contractor/vendor has the means and resources to provide an accommodation to the satisfaction of the worker and 4) if the contractor/vendor has the ability to modify the accommodation if necessary during and unexpected event such as an evacuation. It is the contractor/vendor’s obligation to identify and determine their ability to meet the needs of their employees who request accessibility accommodations based on disability.

Contractors and vendors must be prepared to provide a means to support for their workers accessibility needs including 1) transportation, 2) housing and lodging, 3) communications (assistive listening and hearing devices), 4) visual aids and 5) other tools, equipment and machinery. Independent contractors should also evaluate their individual accessibility needs and take the necessary steps to ensure that their personal accessibility needs are met.

The festival does feature accessible pathways, restrooms, and designated accessible parking. The Electric Forest festival believes in equality, inclusivity and the health, safety and wellbeing of every festival attendee and every festival worker. If you require assistance from the festival with respect to accessibility or if you have questions regarding disability accommodations, please feel free to contact Erik Barker, Director of Risk Mitigation at ebarker@aegpresents.com.

Service Animals: The festival grounds are an active worksite. Pets comfort animals and emotional support animals (ESA) are not allowed on festival property due to concerns for safety, liability and for the welfare of the animal. Service animals that have been trained to perform a task that supports a major life function for a person living with a disability are permitted on festival property on the condition that the service animal owner registers the animal prior to arriving on site. Service animal owners will also be provided with a waiver form and a copy of the rules and regulations pertaining to service animals conduct, handling and care. Registration is required in the event that the service animal and the animal owner become separated. 

For further information or assistance please contact:

Clancy Hurst
(770) 316-7731
clancy@accessibilitylive.com

GA CAMP ACCESS

GA Camp Access is the accessible camping area at Electric Forest, located near the GA venue entrance South of the Tripolee stage. Entrance into Camp Access is gained with a valid, GA Weekend Camping Wristband, in addition to having a GA CAMP ACCESS 4-DAY VEHICLE PASS.

Accessible options are also offered for all other camping pass types.

 
PATRON ACCESSIBILITY SERVICES HUB

The main Patron Accessibility Services Hub is located in Camp Access, between Golden Rd & Water Rd (behind Tripolee). At the hub, guests with disabilities can seek information or assistance, obtain Access wristbands, charge medical and mobility devices, and register service animals. The Access Center will be open 24 hours. You can radio the Access Team on Channel “ADA.”

Good Life ADA patrons can contact the Access Team by speaking to the Good Life
Concierge. There will be an Access Team representative at Good Life Concierge during the following hours:

WED/THURS: 10am to 8pm

FRI to SUN: 11am to 6pm

PATRON ACCESSIBLE VIEWING PLATFORMS

There will be Access staff with radios in these locations during all hours the festival is
open to patrons. The viewing platforms are first come, first serve and may fill to
Capacity. Access wristbands are required to utilize these viewing areas. Wristbands are limited to one companion for each guest with a disability.

Patron Accessible Viewing Area Locations:

Tripolee
Ranch Arena
Sherwood Court
Carousel Club

PATRON ACCESSIBLE SHUTTLE SERVICE

Accessible golf cart shuttles are available to transport disabled guests around the
perimeter of the festival grounds and the campgrounds.

Accessible golf cart shuttles are available to disabled guests during all hours the festival is
open to patrons from the following locations:

Venue:

Camp Access / Main Entrance
Ranch Arena Medical
Sherwood Court
Dream Emporium

Good Life Route: 

Good Life Village Medical
AC Landing/Sherwood (Concierge)
Good Life Express/80th Ave
Back 40

Camping: 

Deer Pod
Bear Pod
Chameleon Pod
Sound Camp Pod
Lucky Lake

If you need to call a shuttle for a patron:
1. Go to the ADA TRANSPO channel
2. State your name, dept. & location
3. How many patrons are needing pickup?
4. Do they have ADA wristbands?
5. Do they need a wheelchair accessible cart?

SERVICE ANIMALS

Service animals are permitted throughout the festival.

Rules:

• NO emotional support animals, therapy animals, or companion animals.
• Pets are not allowed and will be turned away.
• Only legitimate service animals that are properly trained and under the proper care of their owners will be provided with the appropriate credentials.
• Service animals must remain by the handler's side at all times and must be harnessed, leashed, or tethered. 
  • If these devices interfere with the service animal's work or the individual's disability prevents using these devices, the individual must maintain control of the animal through voice, signal or other effective controls.
• Service animals must be housebroken and should use the service animal relief area.
• Anyone bringing an animal will be responsible for and liable for any damage or injury caused by the animal.
• All animals should have legally required vaccinations (which may need to be verified).
• All service animals must receive a service animal credential in order to enter the venue.

If service animals are not registered during ingress, the patron and staff and their service animal must come to the Access Tent as soon as possible to receive a credential for their service animal. Approved service animal credentials must be worn on the collar of the animal to demonstrate to security that the dog is approved to be on site. Service animals MUST be with their owner or handler at all times. If any service animal is seen without their identifying tag, the Access Team must be contacted immediately to register and verify the authenticity of the service animal.

Staff pets are not permitted at Electric Forest, unless prior approval by HR was
obtained. Staff that require a service animal must notify HR in advance of arrival so an interactive interview can be conducted. If approved, the staff member must sign an animal waiver release before the animal can be credentialed and allowed access to the festival site.

**If any staff members have uncredentialed animals on site, contact Erik Barker (ebarker@aegpresents.com) or Sam Capozzalo (scapozzalo@aegpresents.com) immediately.**

PATRON ACCOMMODATIONS AVAILABLE

Mobility Disabilities

• Accessible Shuttle Service
• Accessible Camping options in GA and Good Life
• Accessible showers and restrooms
• Day Parking in Lot V (Water Rd)
• Accessible Viewing Areas at Ranch Arena, Sherwood Court, Tripolee & Carousel Club

Deaf & Hard of Hearing

• Assistive Listening Devices (available at Camp Access)
• American Sign Language Interpretation
• Designated D/HOH viewing areas
  
  

Blind & Low Vision

• Guided Tours: Guests can request a one-time guided tour of the venue
• Patrons who are blind or have low vision may opt to camp in the Accessible
  Camping Area.
  
  

Guests with Service Animals

• Pets and ESA (Emotional Support Animals) are NOT permitted on site for
  any reason.
• All patrons who have a service animal (dog or miniature horse) must
  register their service animal. If any animals are seen coming in with
  patrons during ingress, call the ADA team immediately.

If service animals are not registered during ingress, the patron and their service animal must come to the Access Tent as soon as possible to receive a credential for their service animal. Approved service animal credentials must be worn on the collar of the animal to demonstrate to security that the dog is approved to be on site.

Service animals MUST be with their owner or handler at all times. If any service animal is seen without their identifying tag, the ADA team must be contacted immediately to register and verify the authenticity of the service animal.

 

BOX OFFICE HOURS

South Toll Box Office
TUES 6/17: Opens at 7pm to 24 Hours *Show Ready 5pm*
WED 6/18: 24 Hours
THURS 6/19: 24 Hours
FRI 6/20: 24 Hours
SAT 6/21: 24 Hours
SUN 6/22: 24 Hours - Closes at 5pm

North Toll Box Office
TUES 6/17: Opens at 7pm to 24 Hours *Show Ready 5pm*
WED 6/18: 24 Hours
THURS 6/19: 24 Hours
FRI 6/20: 24 Hours
SAT 6/21: 24 Hours
SUN 6/22: 24 Hours - Closes at 10pm

GA Main Gate Box Office
WED 6/18: 1pm to 8pm
THURS 6/19: 1pm to 5am*
FRI 6/20: 1pm to 5am*
SAT 6/21: 1pm to 5am*
SUN 6/22: 1pm to 4am*
*If the festival closes early than posted end time for any reason (weather), then the Main Gate Box Office will also close. 

Good Life Box Office
WED 6/18: Opens at 8am to 10pm *Show Ready 6am*
THURS 6/19: 8am to 10pm
FRI 6/20: 8am to 10pm
SAT 6/21: 10am to 8pm *see Concierge if help is needed after hours*
SUN 6/22: 10am to 5pm

Back 40 Toll (on Wilke off S Water)
Wed 6/18: Opens at 8am - 24 Hours *Show Ready 6am*
Thu 6/19: 24 Hours
Fri 6/20: 24 Hours
Sat 6/21: 24 Hours
Sun 6/22: 24 Hours - Closes at 10pm *see Concierge if help is needed after hours*

WRISTBAND REPLACEMENT POLICY

A Wristband is required for entry to Electric Forest. HQ understands that sometimes Wristbands can become lost or damaged. To ensure the safety and security for all, the following Wristband replacement policy has been established:

Notify Security: If you lose or damage your Wristband, please notify a member of Security. They will direct you to the appropriate location to receive a replacement.

Bring a Valid ID: In order to obtain a replacement Wristband, you must present a valid photo ID that matches the name on the original Wristband registration. Wristbands cannot be replaced without your ID.

Replacement Fee: A replacement fee of $25.00 will be charged for all lost or damaged Wristbands. This fee must be paid by credit card at the time of Wristband replacement.

One-Time Replacement: A Wristband may only be replaced once. If a Wristband is lost or damaged more than one time, a new Wristband must be purchased.

Click Here to See Today's Menu

MAIN STAFF CATERING DATES & TIMES

Main Staff Catering Location
Catering is located on Water Rd across from Site Ops, near Festival Admin and Radio World.
Please look at Staff Map for more details in “MAP” section.

TUE 6/03 to MON 6/09
Breakfast: 7am to 9:30am (Stagehands 7am to 8am)
Lunch: 12pm to 3pm (Stagehands 1pm to 2pm)
Dinner: 5pm to 8pm (Stagehands 7pm to 8pm)

TUE 6/10 to SUN 6/15
Breakfast: 7am to 10am (Stagehands 7am to 8am)
Lunch: 12pm to 3pm (Stagehands 1pm to 2pm)
Dinner: 5pm to 8pm (Stagehands 7pm to 8pm)

MON 6/16 to SUN 6/22
Breakfast: 7am to 10am (Stagehands 7am to 8am)
Lunch: 12pm to 3pm (Stagehands 1pm to 2pm)
Dinner: 5pm to 9pm (Stagehands 7pm to 8pm)

MON 6/23 to SAT 6/28
Breakfast: 7am to 10am (Stagehands 7am to 8am)
Lunch: 12pm to 3pm (Stagehands 1pm to 2pm)
Dinner: 5pm to 8pm (Stagehands 7pm to 8pm)

** Catering May Be Extended Beyond SAT 6/28, pending Production Load Out Schedule

Scanning at Catering
Your event credential is your meal ticket. You will receive a catering card from your department for meals prior to Show Wristband being issued. Scan your wristband upon catering check-in. Only one scan/meal permitted per each meal time.

LOT A CATERING (SECURITY ONLY)

Lot A Catering Dates (Security Only)
Dates: SUN 6/15 to TUE 6/24

Lot A Catering Times (Security Only)
Lot A Boxed Meals are boxed only, picked up by Security Managers to be distributed to their teams per advance

STAFF CREDENTIALING WILL REMAIN AT MARSHALLING YARD FOR 2025.
* If you are on site early, we encourage you to pick up your credentials at the admin tent FRI 6/13 or SAT 6/14. If not, please plan to pick up at the Marshaling yard.

Credentials are required to be on site beginning SUN 6/15.

STAFF CREDENTIAL PICK UP HOURS & LOCATIONS

Admin Tent (Near Catering)
FRI 6/13: 11am to 8pm
SAT 6/14: 11am to 7pm

Marshalling Yard
SUN 6/15: 8am to 10pm
MON 6/16: 8am to 11:59pm
TUE 6/17: 7am to 2am
WED 6/18: 7am to Open 24 Hours
THURS 6/19: Open 24 Hours
FRI 6/20: Open until 11:59pm
SAT 6/21: 8am to 8pm
SUN 6/22: 8am to 5pm

Please see "MARSHALLING YARD" section below for directions to Staff Check-In.

Please come to Staff check-in prepared with a legal, legitimate form of photo identification. Please do not check-in with a nickname or any other name aside from what’s listed on your government-issued ID.

Acceptable Photo ID's

• Government-issued Passport or U.S. Global Entry ID card
• Government-issued Driver’s license or ID card
• Official school-produced Student ID card
• Permanent Resident Card or Alien
• Government-issued military or national ID card

Unacceptable ID’s

• Anything WITHOUT a photo (SS Card, Birth Certificate, etc.)
• FACEBOOK: we will not accept Facebook (or any other social media site) as a verification of identification

ALL PERSONS IN THE CAMPGROUND MUST HAVE/WEAR THEIR FESTIVAL WRISTBAND. THOSE WITHOUT A WRISTBAND WILL BE ASKED TO LEAVE.

Please see Box Office section for Wristband Replacement Policy.

The EF25 mobile app is the place to explore the schedules, interactive maps, and get important information and updates during the festival.

Click here to download the Electric Forest App (iPhone)

Click here to download the Electric Forest App (Android) 

HOW TO REPORT AN EMERGENCY

PLEASE REMAIN CALM! 

LOOK FOR HELP & BE THE HELP! Stay with the patient or the incident (if the scene is safe) and STAY on the Dispatch channel – Dispatch may need more information after the initial call. Flag down the response team when they arrive and quickly lead them to the incident location.

Know what to do in an emergency. Remain Calm. Speak Clearly.

1. Who You Are (provide your name and department)
2. Where You Are (provide three (3) points of reference so Dispatch can easily identify your location)
3. What the Emergency Is (briefly describe the situation)

* Stay on Dispatch channel until Dispatch confirms you can go back to another channel.

RADIO CHANNELS:
1 - MEDICAL DISPATCH: For anything medical related. Please stay with the patient (if the scene is safe) and keep your radio on THE DISPATCH CHANNEL until help arrives. 

2 – SECURITY DISPATCH: For anything security related.
Patrons in a fight, suspicious behavior, theft, etc.

3 – FESTIVAL DISPATCH: For anything site related.
If you see a fence down, trash piling up, a light tower needing to be turned on or off, broken water pipe, etc.

Command Center
Begins: TUE 6/17 @ 8am
Ends: TUE 6/24 @ 5pm

EVACUATION PLAN

In the event of a crisis, ensure that everyone around you is safe and calm. Please follow instructions provided by your supervisor. Emergency evacuation exits are designated on the outer perimeters of the festival. In the event of an evacuation, the Unified Command Post will coordinate announcements from several platforms including radio all-calls, audio announcements through PA systems (EAS), video images on stage screens, or mobile text messaging.

The type of announcement will be based on the following color-coded Festival Code employee notification system. Announcements should define actions to be taken by patrons and staff, and instructions for safe exit from the festival site.

The Festival Code is monitored, established and communicated from the Unified Command Post.

Emergency Color Codes:

Additional detail on Festival Code announcements is below:

• Shelter in Place – In some cases, instructions to shelter in place may be communicated with one of the above Festival Code announcements. Employees and patrons should wait where they are for further instruction or direction from the Unified Command Post or Public Safety Emergency Services. This may require patrons and staff to exit or enter buildings, shelter within vehicle, or gather in open outdoor areas based on the nature of the emergency.
  
• Partial Evacuation – In some cases, instructions for a partial site evacuation may be communicated with one of the above Festival Code announcements. Direct patrons within the affected area to the nearest exit and after all patrons have been evacuated from the area, proceed to the nearest Evacuation Rally Point. Unaffected areas may be instructed to shelter in place or continue normal operations.
• All Clear – Do not re-enter the festival site, or affected area, unless an “All Clear” has been given by Unified Command, Emergency Broadcast Communication or instructed by emergency personnel and/or your supervisor.

 

Electric Forest has its own community radio station! Tune in to EF Radio for important news and info, music from lineup artists, staff and fan interviews, live performances from the festival, and much more.

Stream EF Radio and our Podcast series 24/7 year-round online at EFRadio.com, or listen in Rothbury on traditional radio at 99.5 FM during the festival. (Note: Local FM broadcast begins June 15.)

You can visit with the team at the EF Radio booth in Ranch Lobby - located between Tripolee and Ranch Arena. Interested in being a guest radio DJ or have questions/ideas? Send a message to Kent at radio@electricforestfestival.com.

WHERE DOES MY MEAL CARD WORK?

Your Food Vendor Meal Card will work at any food vendor on site.

WHEN & WHERE ARE THE FOOD VENDORS OPEN?

Campgrounds (Main Street & Good Life)
WED 6/18 @ 9am to MON 6/23 @ 10am
{a small amount of food vendors open on Main Street TUE 6/17 @ 7pm}

VENUE

Food Vendors open during venue hours.
See “GENERAL INFO” section to view Venue Hours.

HOW DOES MY MEAL CARD & VENDOR MEAL PLAN WORK?

1. $15 Staff Meals & Meal Cards
$15 per meal loaded onto your Meal Card
The amount pre-loaded onto your meal card is $15 per meal (does not include tip).
Be sure to ask your supervisor how many meals are pre-loaded onto the card you receive.
You can check your balance using the QR code on the back of the card.

$15 Staff Meals at every Food Vendor
Each Food vendor will have a $15 staff meal available to purchase. Some staff meals (ie pizza) are less than $15/meal.
You don't HAVE to order a staff meal - it is simply a convenient and cost-effective option for you.
Food Vendor List and Meals Coming Soon!

2. Order Away!
How do I order a Staff Meal at a Food Vendor?
You can go to any Food Vendor and ask "What is your staff meal?" and they will tell you.
Or you can simply say "I would like to order your staff meal" at any food vendor.
You may be asked to show your wristband to confirm you are on staff. This is good and we appreciate them doing this.

3. Tip (not expected for staff meals)
Note: Staff meals include enough value to purchase a Staff Meal ($15 or less) or for any other menu items less than $15 (plus sales tax).

4. Check Your Balance
You can check your balance using the QR code on the back of the card.

5. Use it Up
What to do if you want to purchase something that costs more than the remainder on the meal card?
If you have $5 left on your meal card and try to buy something that is over $5, you must let the vendor know before you attempt the transaction. Otherwise the transaction will decline. When you inform the food vendor, tell them that they "need to split the transaction." You can then cover the difference using your own credit or debit card.

LOCATION

Site Ops Yard, Near Motorpool

FUEL STICKERS

All festival rented golf carts are approved for refueling on site. All vehicles must have a Festival Fuel Sticker to be refueled on site. Personal vehicles are not approved for refueling on site. All festival rented vehicles must be refueled on site. Fuel Stickers can be picked up at Motorpool but will need to be pre-approved in your HERD advance. Contact your dept head if you are unsure about refueling on site. 

FUEL DEPOT HOURS

THURS 5/29 to SUN 6/15:
9am to 10am & 4pm to 5pm

MON 6/16 to MON 6/23:
8am to 10am & 3pm to 5pm

TUE 6/24 to SUN 6/29:
9am to 10am & 4pm to 5pm

GOLF CART WAIVER

All staff driving golf carts on site must complete the Golf Cart Waiver prior to checking out a golf cart. Click below to complete now and save time at Motorpool when you are picking up your carts

Click and hold here for the Golf Cart Waiver

GOLF CART PATH MAP

❗ALWAYS LOCK YOUR CART WHEN YOU WALK AWAY❗

GOLF CART RULES

Do not drive on the grass
If you need to drive on the grass, contact site ops first to discuss proper ground protection.

All patrons riding and/or driving a golf cart must be seated in their own seat while the cart is in motion. No riders are permitted to ride on laps or in the back of a workhorse. No standing while riding or driving.

No talking or texting while driving.

Any driver who is drinking alcohol or visibly under the influence of drugs and/or alcohol, using a cell phone while driving, speeding or acting recklessly or negligently, driving with no headlight after dusk, failure to report an accident, driving in prohibited areas, driving passengers with alcohol, exceeding cart capacity, driving people who are standing, driving without a license or wristband, leaving the cart unlocked, vandalizing the cart, tampering with cart engine and/or disobeying any cart rules RISKS LOSING ALL DRIVING PRIVILEGES, even first time offenders.

Violation of these rules may result in Golf Cart privileges being revoked.

* These rules are in addition to all Rules & Regulations listed in the Golf Cart Waiver.

Please read through Waiver for full rules and regulations.

Alcohol / drug use – Strictly prohibited while working on site. 
Site speed limit – General speed limit of 5 mph will be strictly enforced. 
No riding on the back of trucks – You must always be seated in a real seat in any site vehicle.
Incidents, accidents and near misses – If you are involved with an incident, accident or near miss, please notify your supervisor. All damages must be reported immediately to your supervisor.  

GROUND CONTROL 

During Show Days if you need assistance on site, Ground Control is here to help! You can find Ground Control in their signature purple shirts checking in on everyone and helping those in need. Text "FOREST" to 69050 for any assistance you may need from the Ground Control team.

OASIS BY GROUND CONTROL

Location: Main Street

New for 2025 is Oasis by Ground Control, coming to Main Street. Oasis is Ground Control's safe space at Electric Forest. Complete with soothing lighting, flowing fabric, and comfortable seating, the Oasis is a supportive space for those in need. Our Ground Control team will be present inside the Oasis 24-hours a day. Do you need ear plugs, someone to talk to, or just a place to decompress for a few? Oasis is a safe place, made just for you!

END OVERDOSE

Location: Main Street

Stop by the End Overdose tent on Main Street to learn how to identify and respond to an overdose. Their certified trainers will help you spot the signs and symptoms of an overdose, teach you to use naloxone, and empower you to act in an emergency. After your training, the End Overdose staff will provide you with free intranasal naloxone. Along with the dose, each person who becomes certified will receive an End Overdose certification card that states the name of the End Overdose trainer, their name, and the date of the training. 

EOD Patron Trainings
Location: The Brainery (Main Street)
Date: THU 6/19
Times: 12pm (noon) and 12:45pm

EOD Staff Trainings:
Location: Staff Catering
Date: WED 6/18
Times: 12:30pm and 1:30pm
Duration: ~15 Minutes

If you would like to request a training session for your department, please fill out the link below.

Click here to request a training session for your department

CONSCIOUSNESS GROUP / HARMONIUM SOBER SUPPORT

Location: Ranch Arena

Consciousness Group / Harmonium Sober Support is a safe space for sober support at Electric Forest. Find their tent in the venue for sober sanctuary for anyone seeking to stay sober, daily support meetings, and a safe space for the sober community.

TO WRITE LOVE ON HER ARMS (TWLOHA) 

Location: Main Street

To Write Love on Her Arms is a non-profit movement dedicated to presenting hope and finding help for people struggling with depression, addiction, self-injury, and suicide. TWLOHA exists to encourage, inform, inspire, and invest directly into treatment and recovery. TWLOHA will have booths set up on Main Street and in the venue, with volunteers to help connect you with services and support for mental healthcare outside of the festival when you return home.

 

Instructions for On-Site I-9 Verification:

All staff members who require in-person I-9 verification will be notified directly and provided with a list of acceptable documents.

Starting FRI 6/13, a representative from the HR team will be stationed at the Admin Tent to complete the I-9 verification process. Staff should plan to visit the HR representative after picking up their credentials.

Dates and Times:
FRI 6/13 to WED 6/18: 9am to 5pm
THUR 6/19 to FRI 6/20: 11am to 4pm 

Please remember to bring original, unexpired documents from the provided list to complete the verification.

See full list of acceptable documents – HERE

Click Here to Fill Out The Incident Report - Click and Hold

We hope everyone has a great incident free festival. Please be aware that the music festival is an active work area. Always use caution when working and be aware of your surroundings at all times.

If you are involved in an accident and/or injured on the the job, stop working and immediately report your injury to your supervisor and First-Aid. It is important that you fill out an incident report. If you are a witness to an injury you are required to provide an account of what happened on the incident report.

Reports should be submitted for all incidents involving bodily harm, property damage, theft, or other major incidents. If you're unsure a report should be filed, please reach out to your employer’s HR, if you are unsure of who that is, please contact your direct manager or supervisor.

If you are a festival CAPS Payroll employee seeking Worker's Compensation, you must complete the additional form below to be reviewed by HR. This is not applicable to any staff hired by contract and/or vendor. Worker's Compensation form link can be found below.

Click Here to Fill Out Worker's Compensation Form - Click and Hold

LOST & FOUND IS LOCATED AT THE FESTIVAL INFO BOOTHS DURING SHOW DAYS

*Non-Show Day Staff Lost & Found is located in the Site Ops Office (before and after week of show). During the event, any found items will be turned over to the official Lost and Found HQ on Main Street in the GA Campgrounds.*

GA CAMPROUNDS INFO BOOTH / LOST & FOUND
Location: Main Street (near Main Entrance)
TUES 6/17: 7pm to 12am (midnight)
WED 6/18: 8am to 24 Hours
THURS 6/19: 24 Hours
FRI 6/20: 24 Hours
SAT 6/21: 24 Hours
SUN 6/22: 24 Hours
MON 6/23: 24 Hours to Closes at 2pm

GOOD LIFE CONCIERGE / LOST & FOUND
Location: Good Life Village Marketplace
WED 6/18: 8am to 24 Hours
THURS 6/19: 24 Hours
FRI 6/20: 24 Hours
SAT 6/21: 24 Hours
SUN 6/22: 24 Hours
MON 6/23: 24 Hours to Closes at 12pm

RANCH VENUE / LOST & FOUND
Location: Top of Ranch Arena, across from Stage
Hours:
THURS 6/19: 2pm to 4am
FRI 6/20: 2pm to 5am
SAT 6/21: 2pm to 5am
SUN 6/22: 2pm to 4am

* All items turned into the Ranch Venue Lost & Found will be turned over to official Lost and Found HQ on Main Street in the GA Campgrounds.

If you lose an item then please allow the Lost and Found staff to help you and refrain from taking it amongst yourself to search through their tent for your item.

After Lost & Found closes at 2pm Monday, all items will be shipped back to Liff Happens HQ and can be shipped directly to owner using the link above.

 PATRON CAMPGROUND MAP

 

STAFF MAP

MARSHALLING YARD HOURS

Dates: MON 6/09 to WED 6/25

Hours: 7am to 7pm

All commercial vehicles including vans, box trucks, semis, etc., must be processed through the Mashalling Yard to access site. If your commercial vehicle does not have proper markings on it from the Marshalling Yard Check Point, it will be removed from site.

Directions:

iPhone Directions - Press and hold to open

Android Directions - Press and hold to open

Directions: From US 31 North or South, take exit 140 (Stony Lake Rd (M-20)).  Head East and turn right on S 68th Ave.  Enter on 68th Ave.

Closest Searchable Address: Lewis Adventure Farm & Zoo, New Era, MI 49446 (Marshalling Yard across the street from this address)

**Please fill out the Marshalling Yard arrival form for every truck arriving onsite!**

EF25 Marshalling Yard Arrival Form

 

MEDICAL LOCATIONS

MAIN MEDICAL (Located at Clay & Water Road, across from catering)

GA CAMPGROUNDS

• Main Street (East Side, near Main Entrance)
• Tiger Pod
• Bear Pod
• Deer Pod (Higher Love)
• Lucky Lake
  

GOOD LIFE CAMPGROUNDS

• Good Life Medical - North End of Village Marketplace (near General Store)
• Sherwood Court Tent Only

VENUE

• Tripolee (North end of venue, opposite of stage)
• Ranch Arena (West end of venue, opposite of stage near restrooms)
• Forest Medical Shack (South end of Forest by Ranch side, near Owl "Sherwood Forest" Entrance)
• Dream Field (next to Dream Emporium Entrance)

We're dedicated to crafting a joyful space where fans, staff, and artists unite in vibrant collaboration, spark innovation, foster growth, and ignite profound connections.

GUIDING PRINCIPLES (HEART OF OUR CULTURE)

Make It Safe to Shine
We believe the world is inherently a better place when we all feel Safe to Shine. To shine bright arises from complete non-judgment of self and others, fostering the absolute freedom to be uniquely yourself and sharing the joy of that freedom. We believe each individual’s unique talents, skill sets, and history enrich and deepen the community. We aspire for all to feel safe in being their untethered, authentic and most extra them. 
 
Make it Fun
We believe that play surpasses language and cultural barriers. Play sparks spontaneous collaboration, community building, and friendships that last a lifetime. Play creates social connections, making for a more connected and compassionate society. We provide a playground for our fans to leave that “outside” world behind and indulge in their childlike-wonder.
 
Be a Beacon of Support, Collaboration & Contribution 
We are fanatical about support, collaboration, and contribution. To support and collaborate invokes active listening and action. To contribute is to get out of the cheap seats, and actively participate in playing the game. We aim to fiercely provide support for our people and have the self-awareness to ask for support from our people. We endeavor to take action in the spirit of great collaboration and contribution in this moment. We do all this in the pursuit of profound connection.

 

✨ KEEP THE DREAM ALIVE! ✨

DO NOT CAPTURE OR POST ANY MEDIA, PHOTO OR VIDEO, FROM THE EVENT BEFORE THE FESTIVAL OPENS ON THURS 6/19. ADDITIONALLY, DO NOT POST PHOTO OR VIDEO FROM ANYWHERE ON THE GROUNDS THAT ISN'T PUBLICLY ACCESSIBLE!

Staff members shall follow all media protocols and rules provided by Electric Forest Festival HQ, including all artists’ restrictions or directions. Such media protocols and rules include but are not limited to the following:

• Electric Forest reserves the right to be the first to publish any content related to the event, both captured by staff or by media teams / vendors.
• If a Staff member wishes to post content on their own social media channels, then the Staff member may do so under the following conditions:
  1. If the content has previously been released by EF, then the Staff member is approved to repost the content with proper credit as laid out below
  2. If the content is unreleased, then the Staff member must email a request for approval prior to posting.

Please email Alex (adunne@aegpresents.com) with any further questions regarding this policy.

Any and all posts must tag the official “Electric Forest” account (@Electric_Forest) in both shot and caption.

*Please note as an employee of the Electric Forest Festival, you are NOT permitted to bring in outside photo or video teams to document your work within the festival.*

 

Radios will only be allowed to be checked out by those indicated in HERD.
Pre-Show radios will be available starting MON 6/02 in the Site Ops office at 9am, until Radio World opens SUN 6/08. Please be mindful of radio etiquette (see Radio Etiquette section below).

**If you have any non-festival provided radios you will be using on site, you must notify your department head and stop by Radio World before use on site to coordinate frequency, as to not interfere with festival comms.**

RADIO WORLD LOCATION
Radio World is located next to Catering.

RADIO WORLD HOURS

• SUN 6/08: 9am to 7pm
• MON 6/09 to MON 6/16: 7am to 7pm
• TUES 6/17: 7am to 2am (24 hour support available)
• WED 6/18: 7am to 2am (24 hour support available)
• THURS 6/19: 7am to 2am (24 hour support available)
• FRI 6/20: 7am to 2am (24 hour support available)
• SAT 6/21: 7am to 2am (24 hour support available)
• SUN 6/22: 7am to 2am (24 hour support available)
• MON 6/23: 7am to 7pm
• TUES 6/24 - FRI 6/27: 7am to 7pm (Radio World Closes)
  
  

* All Radios must be returned by FRI 6/27 by 7pm unless you have prior approval from Festival Management*

Missing Radio Equipment will be billed back to the vendor/person that checked it out. Missing Radio Equipment rates below:

Radio: $1,600.00
Speaker Mic: $160.00
Battery: $100.00
Surv Kit: $110.00
Earpiece Only: $60.00
Charging Bank: $600.00
Double Muff Headset: $700.00

RADIO CHANNELS

MEDICAL DISPATCH: For anything medical related 

SECURITY DISPATCH: For anything security related. Patrons in a fight, suspicious behavior, theft, etc. 

FESTIVAL DISPATCH: For anything site related. If you see a fence down, trash piling up, a light tower needing to be turned on or off, broken water pipe, etc. 

Command Center
Begins: TUE 9/17 @ 8am
Ends: TUE 6/24 @ 5pm

RADIO MATRIX

Click here to view the Radio Matrix PDF

RADIO ETIQUETTE

Think ahead.
Think about your radio call before you jump in and start talking.

Identify yourself and who your message is intended for.
Wait for response before proceeding.

Be clear and brief.
Brevity is key. The longer you talk, the more likely some of your messages will get cut off or interrupted.

Don’t yell into speaker mic.
You do not need to yell into speaker mic even it it is loud where you are. Yelling makes it harder for your call to be understood. Speak clearly and at normal volume.

Know what to do in an emergency. Remain Calm. Speak Clearly.

1. Who You Are (provide your name and department)
2. Where You Are (provide three (3) points of reference so Dispatch can easily identify your location)
3. What the Emergency Is (briefly describe the situation)

* Stay on Dispatch channel until Dispatch confirms you can go back to another channel.

During emergencies or weather events, keep channel clear as much as possible to listen for important updates or direction.

Don’t start talking straight away.
Wait until channel is clear to make your call.

Don’t Interrupt.

Don’t Get Impatient.
Wait until it is appropriate for you to speak.

Don't Transmit confidential information over the radio.

Don’t have full conversations.
Go to a Chat channel if you need to have a longer conversation with someone.

Turn your radio down or cover the handset when you’re standing beside someone talking on the same channel. Otherwise, it will create feedback.

No Profanity. Please and thank yous go a long way, and avoid using profanity. Use your manners and have fun!

Making a radio call

• Wait for channel to be clear
• (My name) for (Their name or department)
• Wait for somene to answer your call before stating reason for call, usually with a "Go Ahead" or "Go for their Name/Department"
• Stay on channel until your call is resolved. If you need to switch back to another channel after call, state the channel you are switching back to

Helpful radio terminology

• Copy That, 10-4, or Roger = “I Understand”
• Come Again, 10-9, Please Repeat = “I didn’t hear” or “I Don’t Understand”
• What’s your 20? = “Where are you?”
• Standby. = I’m in the middle of something, please wait a second
• Break = Stop talking and let other person interrupt current conversation
• Be right back = Sometimes means you’re in the can

Alpha List
ACCESS CONTROL
ADA
ADA TRANSPO
ARCH
ARTIST RELATIONS
ARTIST TRANSPO
BACKLINE / PERIPHERALS*
BAR - ID CHECKERS
BAR - MANAGERS ~
BAR - OPS ~
BAR - POS ~
CAROUSEL CLUB STAGE*
CATERING
CRAFT VENDING
CREDS / BOX OFFICE
DREAM EMPORIUM
DREAM OPS^
DREAM PROD*
ELECTRICOLOGY
ELEVATED CAMPING
F&B EXPERIENCES
FESTIVAL DISPATCH
FIRE
FOOD VENDING
FOREST ART OPS
FOREST OFFICE
FUEL
GA PARKING
GENERAL STORE
GOOD LIFE FOH
GOOD LIFE OPS
GOOD LIFE PARKING
GOOD LIFE STAGE*
GOOD LIFE TRANSPO
GRAND ARTIQUE
GROUND CONTROL MGMT
GROUND CONTROL STAFF
GROUP CAMPING
HONEYCOMB*
HOSPO / DECOR
HOT AIR BALLOONS
INFO / LOST FOUND
IT
LABOR RISE
LIGHTING FELIX
LIGHTING ROB ROSS
LIGHTING RUSS ELECTRIC
MARKETING / MEDIA
MARSHALLING YARD
MEDICAL CHAT 1
MEDICAL DISPATCH
MEDICAL OPS
MERCH
OBSERVATORY STAGE*
PERFORMERS
PHOTO / VIDEO
PLUG IN
PLUMBING / MTD >
POS / CASHLESS / IC
POWER
PRIVATE - TIER 1
PRODUCER
PRODUCTION CHAT*
PRODUCTION MAIN*
QM / MOTORPOOL ^
RANCH STAGE*
RESTROOMS / SHOWERS >
RV OPS
SECURITY AXIS #
SECURITY BATTLE TESTED #
SECURITY CENTURION #
SECURITY CEREBUS #
SECURITY CHAT 1
SECURITY CHAT 2
SECURITY DISPATCH
SECURITY K9 #
SECURITY LCS #
SECURITY MGMT #
SECURITY PROFESSIONAL #
SETTLEMENT
SHADE STRUCTURES
SHERWOOD COURT STAGE*
SHUTTLES
SIGNAGE
SILENT DISCO HUSH*
SITE OPS EAST ^
SITE OPS WEST ^
SPICY MOVES ^
SPONSORSHIP
STAFF TRANSPO
STAGEHANDS*
TIMBER SCOUTS
TOWING
TRAFFIC / TOLLS
TRIPOLEE STAGE*
VAC TOILETS >
VENUE MEDICAL / ROVERS
WASTE
WATER / ICE ^
CHAT 1
CHAT 2
CHAT 3

CAMPGROUND DONATIONS

Returning for 2025, Electricology will host the Camp Gear Donation program, inviting Staff and Forest Family to donate their lightly used camp gear - including tents, sleeping bags, coolers, and more - to a Camp Gear Donation Location in the campgrounds where the Electricology team will collect for donation starting SUN 6/22.

GA Campground Donation Locations:

• Bear Pod
• Lion Pod
• Tiger Pod
• Wolf Pod
• Group Camping
• Higher Love
• Lucky Lake
• Maplewoods / Effortless
  

Good Life Campground Donation Locations:

• Both Good Life West Pods
• A/C Landing / Sherwood Tent Only
  

All acceptable gear is donated back into the local community through youth nature programs Camp Newaygo and Parks in Focus by TrueNorth Community Services, and folks experiencing houselessness through the Community Action House.

A MESSAGE FROM CLEAN VIBES

We are thrilled to return to The Forest this year and cannot wait to work with all of you again to make this the cleanest and greenest Electric Forest ever!

As you probably know, an event of this size produces A LOT of waste. Clean Vibes is excited to once again be handling the recycling and trash management this year. Our goal is to divert as much waste as possible from the landfill by creating a system for both patrons and staff that makes it easier to recycle than to just throw everything in the “trash.” Over the past three years, Clean Vibes has diverted over 250,000 pounds of waste through recycling and composting.

This year we will be continuing our comprehensive recycling efforts, our back of house composting program, and our wood recycling. We are also working with the Electricology team to help improve messaging to patrons about proper recycling, expand upon last year’s success of Prize Cart activations in the campgrounds, and continue our local partnerships with several charities via our usable donations program. The usable donations program helps ensure that camping gear and other usable goods left behind are donated appropriately. If your team has usable items that cannot be taken with you or stored on site, please reach out to Clean Vibes in advance of the event so we can work to find a new home for these items.

With a little cooperation from all the staff, Clean Vibes will ensure that The Forest is kept clean throughout the weekend and that we divert more waste than ever before.

Here are a few things that you can do to help us keep Electric Forest clean and green:

• REDUCE your waste footprint – minimize or eliminate your use of single use plastics, consider minimizing disposable packaging when ordering products to site or packing for your travels, and REUSE items whenever possible
  Use provided receptacles for recycling and landfill - set an example for all patrons.
• All hard #1 and #2 plastics, tin, aluminum, clean paper, paperboard and cardboard can be recycled and placed single stream into one bin.
• If you will be producing a lot of wood waste in your work space, please reach out to Clean Vibes in advance so we can provide you with a wood only rolloff container as we are able to recycle unpainted wood.
• Report any overflowing receptacles to Clean Vibes.
  Keep trash and recycling bags at your workstation. Contact Clean Vibes if you need extra.
• Be sure to have your crew clean up after themselves as they work throughout the site. This includes—but is not limited to
  • Picking up zip ties.
  • Not throwing ciagerette butts on the ground.
  • Bagging up and disposing of all waste produced by your crew during the build.
  • Thoroughly cleaning your work and disposing of all waste your crew produces in the appropriate dumpster.

🌿 Thank you in advance for your help in keeping Electric Forest clean & green! 🌿

ROAD CLOSURES WILL BEGIN SAT 6/14 @ 11:59PM

• Water Rd between Winston Rd. and North Toll
• Cleveland Rd. between 80th St. and Water Rd.
• East Clay Rd. from Oceana to 80th St.
• West Clay Rd. from Water to the Interstate.
• Wilke Rd. from Oceana to 80th and 80th to Water Rd.
• Park Ave. @ Water Rd.
• 80th St from Wilke Rd. to Cleveland Rd.

Starting WED 6/18 @ 6am – 80th Ave is ONE WAY ONLY GOING NORTH until midnight Wednesday night.

STAFF ROUTE TO SITE DURING LOCKDOWN

During Site Lock Down (Begining SUN 6/15) - All Staff (not including Food/Craft Vendors) enter site via Cleavland and 80th Road Closure to be searched. Staff and vehicles must be credentialed. All patrons will be directed to the appropriate toll.

Road Closures Map

RV PUMP & FILL SERVICES

RV Pump and Fill Services will be available WED 6/18 to MON 6/23 from 8am to 8pm.

RV pump and fill services will be available to staff and vendors in the following areas:

• Back 40 Annex
• LOT A
• LOT B
• LOT C
• LOT D
• LOT J
• LOT S

Pump & Fill Rates:
$80.00 - Water Fill (up to 50 gallons)
$80.00 - Pump Out

To request RV service, please call: (904) 835-2375

The festival is not responsible for any pump or fill charges. Payment must be made with a card at time of service. All major credit cards are accepted. You must be present at the RV in order for the servicing to take place. Fees are listed above and apply to all RVs including festival provided RVs.

RV TECH SERVICES

Basic Service Call $60.00
Includes Popped Breakers, Blown Fuses, Battery Testing, Appliance Inspection, Turn on Air Conditioning and Heating Systems

Lock Out $40.00 (non broken lock with master key)
Lock Out $60.00 + cost of new lock (for broken lock replacement)

RV Set Up Service $150.00
Includes backing in RV, lowering jacks and stabilizers, placing wheel chocks, and connecting utilities, opening sliders, turning on water and heater pumps, turning on heating and cooling systems

Clogged Toilet $80.00

Miscellaneous Parts, Adapters, and Repairs will be at fair market value. Hourly Rate may apply for services longer than 30 minutes.

To request RV Tech services, please call: (248) 388-6891

*Above RV Tech service charges are applicable to non-festival provided RVs only

DRUG AND ALCOHOL POLICY

The use or possession of any illegal drugs will NOT be tolerated anywhere inside or outside of the venue. Narcotics officers will be working in both areas and enforcing all drug related laws.

Whenever you are working, operating Company vehicles or equipment, present on Company premises, or present in any other location performing services for the Company, you are prohibited from using, possessing, being under the influence of, buying, selling, manufacturing, distributing, dispensing or transferring illegal drugs or alcohol.

You must report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. This policy does not prohibit you from the lawful possession and use of prescribed medications. You have the responsibility however, to consult with your doctor or other licensed medical practitioners about the effect of prescribed medications on your ability to perform your specific job duties in a safe manner, and to promptly disclose any work restrictions to your supervisor/manager or Human Resources. You are not, however, required to disclose underlying medical conditions, impairments, or disabilities to your supervisor/manager or Human Resources Representative, unless specifically directed to do so by your doctor or other licensed medical practitioners.

HIGH VISIBILITY POLICY

Hi-vis apparel is mandatory for all staff on non-show days – this includes the days leading up to the event, between show days, and during load-out. This ensures every team member is easily seen in active work zones.
Hi-Vis Guidelines

• All hi-vis apparel must meet ANSI/ISEA 107-2015 Class 01, 02, or 03 standards
• Acceptable garments include hi-vis shirts, vests, or outerwear
• Approved colors:
  • Lime green
  • Orange
  • Fluorescent Pink
• Reflective apparel is required if the Forest Staff will be exposed to vehicle traffic flowing at speeds in excess of 25mph or if the working conditions require higher visibility, such as when working at night.

HARD HATS

Hard hats are essential safety gear on any worksite, protecting you from head injuries caused by falling objects, bumps, and electrical hazards. Follow these guidelines to ensure proper use and maintenance of your hard hat:

Proper Fit

• Ensure your hard hat fits you snugly and comfortably
• Adjust the suspension system to keep the hat securely in place

Inspection

• Regularly inspect your hard hat for cracks, dents, or other signs of damage
• Replace any hard hat that shows signs of damage

Usage

• Wear your hard hat at all times in designated areas
• Do not alter or modify your hard hat, as this can compromise its effectiveness

HEARING PROTECTION

Hearing protection is essential on worksites where noise levels exceed safe limits, helping to prevent hearing loss and other auditory issues.

Types of Hearing Protection

• Use earplugs or earmuffs to reduce noise exposure
• Choose the appropriate type based on noise level and comfort

Proper Use

• Insert earplugs correctly, ensuring a snug fit to block out noise effectively
• Ensure earmuffs fully cover your ears and form a tight seal against your head

Maintenance

• Keep hearing protection devices in clean and good condition
• Replace earplugs and check earmuffs regularly for wear and tear

Workplace Practices

• Always wear hearing protection in designated high-noise areas
• Take breaks in quiet areas to give your ears a rest

PREVENTING HEAT ILLNESS

Heat illness is a serious concern for workers in hot environments, ranging from mild conditions like heat cramps to severe, life-threatening situations such as heat stroke. Recognizing and preventing heat illness is crucial to maintaining a safe and productive workplace.

To Protect yourself and your coworkers from heat illness, follow these guidelines:

Hydration

• Drink water frequently – aim for at least 1 cup every 15-20 minutes
• Avoid beverages with caffeine or alcohol, as they can contribute to dehydration

Rest Breaks

• Take regular breaks in shaded or cool areas
• Rest more frequently if the workload is heavy or if you’re new to the hot environment

Clothing

• Wear light colored, loose-fitting, and breathable clothing
• Use hats and sunscreen to protect from direct sunlight

STAYING SAFE FROM INSECTS IN THE FOREST

Working in the forest exposes staff to various stinging and biting insects, including mosquitoes, ticks, bees, and wasps. To minimize the risk of insect bites and stings, follow these precautions:

Wear the Right Gear

• Wear long sleeves, long pants, and closed-toe shoes
• Tuck pants into socks or boots to prevent ticks from crawling under clothing

Use Insect Repellent

• Apply insect repellant to exposed skin and clothing
• Reapply as needed according to the product instructions
  

Minimize Attractants

• Avoid using scented lotions, perfumes, or hair products that can attract insects.
• Keep food and sugary drinks covered and away from work areas. 

Tick Checks

• Perform regular tick checks, especially at the end of the day.
• Remove ticks promptly with tweezers, gripping close to the skin and pulling steadily.

First Aid For Stings

• If stung, remove the stinger carefully if applicable, and clean the area with soap and water
• Apply a cold pack to reduce swelling and take an antihistamine if needed
• Seek medical attention if there are signs of an allergic reaction, such as difficulty breathing, swelling of face or throat, or dizziness

PET POLICY

Pets and ESA (Emotional Support Animals) are NOT permitted on site for any reason at Electric Forest or into Electric Forest provided lodging. If you have a service animal you would like to register, please see "ADA & SERVICE ANIMAL" section above.

PROHIBITED ITEMS

Please click the link for the full list of Prohibited Items at Electric Forest

Shuttles Schedule

 

Patron Shuttle Map

All staff RVs MUST be pre-approved prior to arrival onsite by your festival representative

LOT A & LOT B
Opens: FRI 6/06
Porto Restrooms: FRI 6/06 to MON 6/30
Showers: FRI 6/06 to MON 6/30
* must have a festival working wristband and a LOT A parking pass for vehicles to access
* RVs must be pre-approved to camp in this campground

Lot A General Store Dates & Hours

Dates: TUE 6/17 to MON 6/23
Hours: 7am to 11am, 3pm to 7pm
What can be found at the General Store?
Bath, Beach & Personal Essentials, Cooling & Weather Gear, Camping & Shelter Gear, Bags & Storage, Foodware, Hydration & Beverages, Electronics, Health & Wellness, Snacks & Candy, and other miscellaneous items!

LOT C
Opens: WED 6/11
Porto Restrooms: WED 6/11 to TUE 6/24
Restroom Trailers: WED 6/11 to TUE 6/24
Showers: WED 6/11 to MON 6/23
* must have a festival working wristband, a LOT C CAMPING Tyvek, and a LOT C parking pass for vehicles to access
*Lot C Staff Campground closes TUE 6/24. Staff are not permitted to stay in Lot C after it closes
* RVs must be pre-approved to camp in this campground

LOT G
Opens: SUN 6/15
Porto Restrooms: SUN 6/15 to FRI 6/27
Restroom Trailers: TUE 6/17 to MON 6/23 across the street at Sherwood Court Tent Only (none in LOT G)
Showers: TUE 6/17 to MON 6/23 across the street at Sherwood Court Tent Only (none in LOT G)
*Limited Showers available in the Back 40 WED 6/11 to MON 6/16, prior to Sherwood Court Tent Only Showers opening on TUE 6/17
* must have a festival Good Life working wristband and a LOT G parking pass for vehicles to access
* RVs must be pre-approved to camp in this campground

LOT S
Opens: SUN 6/15
Restroom Trailers: SUN 6/15 to MON 6/23
Showers: SUN 6/15 to MON 6/23
* must have a festival working wristband and a LOT S parking pass for vehicles to access
* RVs must be pre-approved to camp in this campground

** PROHIBITED ITEMS **
No generators (RVs with built in generators that run off the RV's gas are permitted, external gas generators and gas cans are not permitted (Solar generators are exempt)
No grills, open flame, candles, or charcoal (small Coleman-style campstoves will be the one exemption from this rule)
Please click the link for the full list of Prohibited Items at Electric Forest

Forest Family isn’t just our patrons, it’s also our staff that help create this incredible experience. See below and keep an eye out for updates here on how to participate and meet more of your Forest Fam.

ACTIVITY INSTRUCTOR

Are you interested in leading a short yoga, stretching, meditation or other group activity during the festival build? We are looking for staff who would like to lead ~ a 15 minute exercise and/or wellness class during the build to keep us grounded, strong, and moving together either in the morning (before work) or evening (after work). If interested, fill out the form below and we will be in touch!

Click here to sign up!

STAFF TALENT STAGE

This year we are excited to showcase festival-staff talents on a secret stage in the Forest. If you would like to request a time slot for the Staff Stage, click the link below!

Click here to sign up for the Staff Showcase Stage

Final Staff Talent Show Schedule to be posted here closer to show!

STAFF PHOTO

We will be doing an All Staff Photo this year. Check back here for time and location closer to show days!

STAFF SPIRIT DAYS

Please join us in our second annual Electric Forest Spirit Days!

STAFF TRANSPORTATION

Requesting Staff Transportation (To/From Airport)

Staff transportation to/from Grand Rapids or Muskegon airport must be pre-approved from your department head. If you are approved to receive Transportation to/from the airport, you must complete the request form twice - Once for Arrival AND Once for Departure via the link below.

EF Staff Transportation Form (To/From Airport)

Transportation requests MUST be submitted at least 48 hours prior to the requested transfer time.

Once you submit the form, you will receive a submission confirmation email. If you do not receive a submission confirmation email for your request, this means your request was not properly submitted and you should try again.

Staff Transportation Confirmations & Changes

You will receive a Staff Transportation Confirmation at least 48 hours prior to your arrival/departure time.

If you need to make changes to a transportation request - you must click the “REQUEST UPDATE” link in your submission confirmation email and edit your original submission. Do not fill out a new form if you have already made your initial request. Please edit your initial request with changes.

If you have any questions or concerns, please feel free to contact us-

Email- Stafftransportation@electricforestfestival.com

OFFSITE STAFF HOTEL SHUTTLES

EF Staff Transportation is no longer providing continuous shuttles to local hotels during the event.

If your staff do not have a shared rental vehicle or have previously relied on staff transportation to get to and from work, you must notify stafftransportation@electricforestfestival.com prior to FRI 6/13. Staff hotel runs may be offered per advance to local hotels only including Comfort Inn Whitehall, the Dunes Inn Whitehall, The Maple Inn, and the Econolodge in Whitehall.

* Please email stafftransportation@electricforestfestival.com if you have any questions.

 

Call (231) 894-5424 for car towing dispatch

Towing - variable at fair market price
Company to tow Customer’s stranded vehicle to a desired location, and/or the nearest available car dealership or auto body shop.

Lock Out $75.00
Company will arrange for a third party locksmith company to assist Customer with re-entry into their vehicle.

Tire Change $100.00
Company to change a flat tire and replace Customer’s spare tire using Company provided tools.

Jump Start $75.00
Company to charge Customer’s battery using Company provided jumper cables.

Impounding $200.00

If you are unable to call the towing company directly, you can visit the Festival Info Booth at Main Street in the GA Campgrounds or radio to Festival Dispatch (Channel 3) and they can assist with dispatching tow company.