Electric Forest 2026 Food Vendor Application

Electric Forest 2026 Food Vendor Application

Electric Forest 2026 will be held from Wednesday June 24 - Sunday June 28
Internal Status
INTERNAL STATUS NOTES
COMMISSION %
FESTIVAL APPROVED FRONTAGE
APPROVED LOCATION

MAIN STREET EASTTRIPOLEERANCH NORTHRANCH SOUTHSHERWOOD EASTSHERWOOD WESTHANGAR WESTFORESTGOOD LIFEMAIN STREET CENTERWOODLANDSOther
Electric Forest is now accepting applications for Food Vendors. In order to be considered as a Food Vendor you must complete this entire application.

Note: The festival dates have changed from previous years. The application has also changed from previous years.

Electric Forest is a music, camping, and art festival held in Rothbury, Michigan from THURSDAY, Jun 25, 2026 – SUNDAY, Jun 28, 2026. Please visit ElectricForest.com for complete information.

If you have multiple concepts/menus or would like multiple locations, you will need to fill out a separate application for each location/concept/menu.

Here is some additional information about the Electric Forest Food Vendor Program in order to help you better understand how to apply.

IMPORTANT NOTES OF 2026:
- Load in days are only MONDAY, June 22 & TUESDAY, June 23, 2026 (NO load-in on WEDNESDAY)
- Applications don't roll over from one year to the next, so even if you were a vendor in 2025, please make sure to fill out an application for every location you want this year (we need a separate application for each location).
ACCEPTANCE:

The sooner you fill out this application, the greater your chances of acceptance are. Acceptance emails will be sent as applications are vetted and spaces are filled from March through May.

Due to the overwhelming amount of applicants, we are not able to provide individual updates or respond to emails requesting an update as to whether a vendor is accepted or not. We aspire to let all vendors know their status by sometime in April.

BOOTH FEES:
Electric Forest will take a commission on gross sales (less sales tax). Calculation of this commission % is based on the booth type, booth location, and the pre-approved menu, as well as food and beverage preparation and presentation.
All food vendors must utilize operational infrastructure installed by Electric Forest, including: sales tent, facade, signage, point of sale, and power. The costs for these items is passed onto the vendor and must be paid within the terms outlined within the Vendor Agreement.

Estimated costs for each item are listed below in application.

RULES & REGULATIONS:
Vendors must comply with all Electric Forest Rules & Regulations, including the serveware inventory program, sustainability initiatives, and POS system compliance.

Electric Forest's serviceware + inventory program requires that all food vendors purchase all their plates, boats, napkins, cups, straws, etc. from our 3rd party compostable ware provider. No outside serviceware is permitted for use at the festival.

Accepted Vendors are responsible for paying all sales taxes, obtaining a temporary food license from the local health department, and complying with all requirements for a temporary food establishment. Details regarding sales tax and food license requirements will be provided upon acceptance.

INSURANCE:
All Vendors are required to have an insurance policy to participate in Electric Forest. Specific insurance requirements and submission instructions will be emailed to accepted Vendors. Accepted vendors are required to submit Certificate of Insurance upon acceptence.

PLEASE NOTE:

GA Campgrounds (including Main Street) and Good Life will open on Wednesday, June 24.

There are very minimal, if any, food truck spaces available. All food trucks applying that can also operate as a booth are encouraged to apply as a booth.
Basic Information:

All items marked with * are required to submit on the form.
Legal Business Name:*
Booth Name or DBA:*
Name*

First NameLast Name
Email Address:*
Phone Number*
Link to Website:*
Link to Instagram/Facebook/Social Media page:*
Upload Logo File for Your Business (PNG Preferred):*

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Address As Listed on W9:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Upload a Current W9 (or W8 for foreign entities) Form for your Business:*

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Menu
MENU INFORMATION:

Please enter the menu items, prices and desription that you wish to sell at this booth.

Imagine you're looking at your menu board.
- Please enter 1 menu item at a time
- Select + Add Next Menu Item for a new line item after each item
- Add sides & upcharge items at this time as well
- Be short and concise with your description, uncomplicated menu is preferable
- You have 15 line items max (including sides/upcharges/handmade drinks)
- Vendors with healthy options and diet friendly options will receive special consideration.
Final menu items and prices are subject to festival approval.
MENU ITEM (1 at a time) :*
List the menu you are applying to serve at this location in the following format:
MENU ITEM NAME (max 5 words) / $PRICE / dietary relevance (df, gf, vegan, vegetarian)

EXAMPLES:
BOB'S DOUBLE STACK BURGER / $16 / gf & df options available

BABY BACK RIBS (6) / $20 / GF, DF

completing this correctly is important as it is how we will program your POS and create your menu board signs.
YOUR MENU:
STAFF MENU ITEM: All Vendors must offer (1) $15 staff menu item for Electric Forest Staff. Please list that menu item here in the same format as above:

This must be considered a meal (an order of fries does not count)
YOUR STAFF MENU ITEM: (item name / $$ / gf, df, vegan, veg)
STAFF MENU ITEM:
Upload a photo of your most popular item for use in marketing and menu boards:*

If you are submitting multiple photos, please compress them into one (1) zip file. File must not exceed 5MB.
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BOOTH DETAILS:

This next section is asking you:
- What type/size booth you're applying for
- Your booth footprint & operational needs
- Remember, if you are looking to apply for another booth/concept, you'll need to fill out and application for each space & concept
BOOTH DETAILS:*
SUPPORT VEHICLE DETAILS:

This section is asking you about:
- Details about your onsite support vehicle(s)
  - 10' of frontage = 1 stationary support vehicle
  - 20' of frontage = 2 stationary support vehicle
  - (In some circumstances, vehicles may not be able to live directly behind your booth)
- Select +ADD A SUPPORT VEHICLE if you need to add a second
- Vendors will be given (1) restocking vehicle pass for ability to enter/leave site & restock their booth, during set restocking hours
Support Vehicle(s):
Please attach photos of your support vehicles (if applicable):

Photos are for reference only, this will only better help us understand your spacial requirements. If you are submitting multiple photos, please compress them into one (1) zip file. File must not exceed 5MB.
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In addition to support vehicles listed above, will you be storing food on a reefer via a 3rd Party Food Purveyor (ie GFS, Sysco trailer, etc) ?:*

YesNo
TOTAL ELECTRICAL NEEDS:
- This should be your total needs
- Consider:
  - All of your electrical needs
    
    Power within your booth
    
    Support vehicles (refrigeration)
    
    Additional electrical needs
Qty 20Amp/110Volt needed (enter "0" if none)*
Be sure to add up all the amps needed for all the equipment you will use, on site power adds will come with a late fee.
Qty 30Amp/220V needed: (enter "0" if none)*
Please note: the 30/250 outlet will be a NEMA L21-30, your equipment must come to site compatible with the NEMA L 21-30 or you must have an adapter to make it so.
Qty 50A/220V needed: (enter "0" if none)*
Please note: the 50/220 outlet will be a NEMA 14-50 (also called the dryer or RV style), your equipment must come to site compatible with the NEMA14-50 or you must have an adaptor to make it so. There will not be an electrician on site to modify your equipment.
PROPANE NEEDS / COOKING:
- Propane requirements
- Cooking supplies/styles/spacial needs
PROPANE & OPEN FLAME USES AT BOOTH:*
Please attach photos of your Booth/Truck/Cart setup*

Photos are for reference only, and the final set up approved will be communicated to you prior to the event. If you are submitting multiple photos, please compress them into one (1) zip file. File must not exceed 5MB.
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SIGNAGE REQUEST:

For every 10' of frontage, you'll have 1 banner/header sign, for example:

LARGE FONT: DONNA's FAMOUS BURGERS & FRIES

small font: Angus Beef | Veggie | Loaded Fries

Please use the space below to indicate what you would like your banner(s) to say:

Note: Electric Forest will determine all final signage design and copy based on this response. Final copy, design and proofs will not be shared with vendor.
SIGNAGE REQUESTS:*
STAFF WRISTBANDS & STAFF CAMPING:

Keep in mind:
- When considering staffing:
  - You will be required to have (2) POS for every 10' of frontage
  - Guest Camping locations are open 24/7 (Main Street, Good Life)
- For every 10' frontage, average staffing is about 10
- We can only approve (1) vendor camping-vehicle-pass maximum for every (3) staff people (This vehicle can only park in staff-camping-lot)
Staff Wristbands // Staff Camping *
Do you plan to bring an RV to site for your staff to camp? All RV spaces are limited and will be dry (no power or water hook ups). Only 1 RV per location will be allowed. Please note this is a request and will be communicated to you if approved.*

YesNo
EXPERIENCE & REFERENCES:
Does your business have experience with large festivals?**

YesNo
Reference #1*
NON REFUNDABLE BOOTH FEE:
The festival charges a non-refundable fee that covers all or a % of infrastructure requested by the vendor. This includes sales tent, signage, point of sale, and power. Listed below are the estimates for each item:
- Tent:
  - $650-$1200 (dependent upon size selected)
- Signage:
  - $300 (In Camping)
  - $350 (In Venue)
- Point of Sale:
  - $150/unit (subject to change)
- Power:
  - $8-$10/amp (this doubles for 220/volt)
Acceptance + Paperwork + Payment Process:
In order to be considered as a vendor for Electric Forest, vendors must complete:

1) this application

2) the credit card authorization form once you accept your invitation to vend

Once your completed application has been submitted the following steps will happen:

The EF Food Manager will notify vendors when the acceptance list has gone out, acceptances will be notified beginning in mid-March
If accepted, vendors will have 7 days to accept or reject the acceptance invitation.
Vendors who accept the invitation to participate in Electric Forest will be sent an electronic contract to sign and return.
Upon signing the contract, the credit or debit card submitted with the contract will be charged the operationals fees + processesing fees associated with the booth
Your credit card information will be electronically stored with your online file and deleted after conclusion of event.
All payments must be in US Dollars. Payments submitted in any foreign currency will not be accepted.

Vendor will be responsible for all processing fees incurred due to payments issued with insufficient funds.
Rules & Regulations:
Please sign here that you have read and understood this application and the details within, and that you agree that your contact information can be used for communications and announcements by Electric Forest Festival, AEG Presents, and CAM.

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Electric Forest 2026 Food Vendor Application

Menu

STAFF MENU ITEM: All Vendors must offer (1) $15 staff menu item for Electric Forest Staff. Please list that menu item here in the same format as above: