ACCEPTANCE:
The sooner you fill out this application, the greater your chances of acceptance are. Acceptance letters will be sent as applications are vetted and spaces are filled. Acceptance letters will begin to be sent to the email included in the application below, beginning in December 2026 and January 2027.
Food Vendor Acceptance & Advance Process:
- Vendor completes application
- SIMB representative reviews applications and contacts vendors to discuss their operation, experience, menu, and vibe.
- SIMB representative sends official Acceptance Letter outlining all the details of the vendor's participation in a specific location for the vendor to review and approve. We aspire to begin sending these in December 2026 and January 2027.
- Advance & Contracting & Payments // after approving and agreeing to the Acceptance Letter details, vendor receives contract and payment links to secure their location(s). These have tight deadlines (7-14 days from issuance).
- Vendor is given access to an online Food Vendor Information Hub that outlines all operational details for participation (load in times, fire and health regulations and contacts, insurance specs, POS and settlement details, etc.). This Hub is updated regularly throughout the lead up to the event. Vendors are responsible for regular review of the details in the online Food Vendor Hub. Zoom meetings may also be scheduled with food vendors closer to the event to dissiminate information and answer any questions.
- Vendor is ready to load in and do business at Sand in My Boots
**Due to the overwhelming amount of applicants, we are not able to provide individual updates as to whether or not a vendor is accepted.
BOOTH FEES:
Sand In My Boots will take a commission on gross sales (less sales tax and fees). Calculation of this commission % is based on several factors and will be outlined in the Acceptance Letter.
Sand In My Boots charges a $3000 deposit fee for every 10' of frontage a vendor is accepted to operate. This deposit is due within 7 days of receiving the official contract from the festival. This deposit is nonrefundable if vendor cancels at any time after paying the deposit or if the vendor no-shows. The deposit is also retained by the festival if a vendor violates the Rules & Regulations, safety, or booth clean up requirements.
All food vendors must utilize operational infrastructure installed by the festival, including sales tent, facade, signage, point of sale, and power. The cost for these items is passed onto the vendor and must be paid within the terms outlined within the Vendor Agreement. All infrastructure and their costs are outlined in the Acceptance Letter.
Estimated costs for each item are listed below but are subject to change.
Tents - $5 per SF
Power - $10/amp (this doubles for 220/volt) / minimum 20A/110V drop per booth
Signage (Facades & Menus) - $250 per 10' of frontage
POS Equipment Rental - $150 each - one (1) POS required for every 5' of frontage
RULES & REGULATIONS:
Vendors must comply with all Sand In My Boots Rules & Regulations, sustainability initiatives, and POS system compliance. These details will be sent to accepted vendors.
Accepted Vendors are responsible for paying all sales taxes, obtaining a temporary food license from the local health department, and complying with all requirements for a temporary food establishment. Details regarding sales tax and food license requirements will be provided upon acceptance.
INSURANCE:
All Vendors are required to have an insurance policy to participate in Sand In My Boots. Specific insurance requirements and submission instructions will be emailed to accepted Vendors and included on the online Food Vendor Hub. Accepted vendors are required to submit Certificate of Insurance upon acceptence.
Specific Operational Details:
Vendors are required to supply all necessary cooking equipment, fire extinguishers, tables, floor coverings, coolers, refrigeration units, and any items needed to obtain proper permits.
Please note:
* all cooking must happen under the service tent per Health Department
* there is no BOH space behind food service tents. Any BOH space must be left fully clear as a fire lane.
* propane tanks must be 12' from the cooking elements they supply as well as 12' from any other propane cooking elements. Consider this carefully when submitting your booth layout.
Each food vendor must provide a 3-bay dish and a hand wash sink with hot/cold running water, along with a gray water pump. Vendors are also responsible for placing ground cover within their booth or cooking area to absorb any grease.
Open flame cooking, charcoal cooking and wood burning smokers are not permitted at this event.
Vendors must collect and bag any trash from within their booth space. Dumpsters will be provided for vendor trash disposal. Fees are applied for improper trash disposal.
For a cohesive, professional appearance, the event organizers will produce banners and menu boards for all tents. No additional items may be hung on the outside of the tent. Vendors must be ready to open 1 hour before gates each day of the event. Vendors must be fully open during the full duration of festival hours. Vendors will be charged a commission on average sales per hour for every hour they are not open.